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NAVSUP Form 469 provides a record for the
following:
The date that cash was collected.
The cash register reading at the close of
business on the day the cash is collected.
The actual cash in the cash register.
The amount over or under according to the
difference between the cash in the register and the
cash sales registered for the collection period.
(Overrings and/or refunds will be included in the
amount over or under.)
The amount of cash left in the cash register
overnight for change for the following day.
The amount of cash collected, both in
figures and in words.
The amount of overring or refund
vouchers, if any.
The signature of both the sales outlet
operator and the person making the collection.
Any overages or shortages over 5 dollars not
substantiated by an overring or refund voucher
must be examined and initialed by the ship’s store
officer. No signature will be placed opposite any
entry on the NAVSUP Form 469 that shows an
erasure or alterations. The entire line will be ruled
out and initialed by the person making the
collections and the sales outlet operator. When
the type of cash register permits, the cover lift
number, the number of customers, and the
number of “no sales” also must be entered on
the NAVSUP Form 469. At the end of each
month the cash register record must be totaled and
compared to the total figure reported in the Cash
Receipt Book, NAVSUP Form 470, and the ROM
system for the month.
SECURITY
A great deal has been said already regarding
security. This is because security is so important
and cannot be emphasized too strongly. All sales
outlets are group III spaces and should be secured
as discussed in chapter 1 of this TRAMAN. In
addition to the security mentioned in chapter 1,
you should also be aware of the possibility of theft
or fraud. If you are not careful, theft may occur
while the store is opened. You can pretty well
prevent this just by keeping a close eye on the
customers. Only allow a limited number of
customers at a time to enter the walk-in store and
never allow any customers to shop wearing a
heavy jacket. Always ask the customers politely
to remove their coats or jackets while in the store.
A small sign placed on the door will also help to
remind them.
BREAKIN TO A SHIP’S
STORE SPACE
When a space is broken into, the space
involved will have to first be sealed using a
serialized seal. The incident and circumstances will
be reported to the commanding officer. The
commanding officer will conduct an informal
examination to reveal the extent of the loss. All
spaces will be inventoried; all financial control
records or stock records closed to determine the
actual dollar value of the loss. If the informal
examination reveals no loss, then no further action
is required. If the examination reveals a loss due
to the breakin, then the commanding officer must
do the following:
Relieve the accountable officer or agent if
the examination indicates his or her negligence
Request the assistance of the local Naval
Investigative Service (NIS) for losses in excess of
$2,250
Take disciplinary action according to the
UCMJ, if necessary
Reopen the space after inventory and when
accountability is reestablished
Report findings and action taken by letter
to the type commander with a copy to the fleet
commander, NAVSUP, Navy Accounting and
Finance Center, NAVRESSO, and Naval Supply
Corps School, Athens
FRAUD
Fraud in the ship’s store operation refers to
theft of funds or merchandise or changing official
records by the accountable officer or responsible
individual. Any person suspecting fraud in the
ship’s store operation should report it to the
commanding officer. The commanding officer
will direct an informal examination by someone
other than the accountable officer. Any space
affected and all ROM backup tapes and transac-
tions on the ROM microcomputer will be secured
and the ship’s store operation will be inventoried
and closed out. If no loss is discovered after the
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