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Overring/Refund Vouchers, NAVSUP Form 972,
as a separate entry in words only, with the
notation Overring or Refund, as applicable, in the
Figures column and with the date and signature
included. The amount of the overring or refund
voucher will not be added to the total collection
figure for the month.
At the end of the month, the sales outlet
operator will total the amounts on the NAVSUP
Form 470. The total figure must match with the
total figure reported on the Cash Register
Record, NAVSUP Form 469, and the total cash
collections entered in the ROM for that sales
outlet.
Cash Register Record
A Cash Register Record, NAVSUP Form 469,
is retained in the custody of the person making
the collection as evidence of cash collected from
sales. Cash including any overring or refund
vouchers collected from sales is recorded in this
record at the end of each business day. The over-
ring or refund voucher is recorded on a separate
line of the NAVSUP Form 469 and the voucher
itself is attached to the applicable page. The NAV-
SUP Form 469 will show when the sales outlet is
closed for 72 hours or more. It is not required
to start a new cash register record when changing
cash collection agents, ship’s store officers, or dis-
bursing officers.
ROM users will enter amounts collected from
each sales outlet daily in the ROM system or as
soon as practical. The ship’s store officer will
compare amounts entered in the ROM with the
amounts entered in the NAVSUP Form 469 once
a week.
As the sales outlet operator, you will sign for
all cash collected from sales in the cash register
record and should be familiar with what is
entered in this record. (See fig. 2-10.) The
Figure 2-10.—Cash Register Record, NAVSUP Form 469.
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