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Security - 14239_46
Overring/Refund  Vouchers,  NAVSUP  Form  972, as   a   separate   entry   in   words   only,   with   the notation Overring or Refund, as applicable, in the Figures column and with the date and signature included.  The  amount  of  the  overring  or  refund voucher will not be added to the total collection figure  for  the  month. At  the  end  of  the  month,  the  sales  outlet operator will total the amounts on the NAVSUP Form 470. The total figure must match with the total   figure   reported   on   the   Cash   Register Record,  NAVSUP  Form  469,  and  the  total  cash collections  entered  in  the  ROM  for  that  sales outlet. Cash Register Record A Cash Register Record, NAVSUP Form 469, is  retained  in  the  custody  of  the  person  making the  collection  as  evidence  of  cash  collected  from sales.   Cash   including   any   overring   or   refund vouchers collected from sales is recorded in this record at the end of each business day. The over- ring or refund voucher is recorded on a separate line  of  the  NAVSUP  Form  469  and  the  voucher itself  is  attached  to  the  applicable  page.  The  NAV- SUP Form 469 will show when the sales outlet is closed  for  72  hours  or  more.  It  is  not  required to  start  a  new  cash  register  record  when  changing cash collection agents, ship’s store officers, or dis- bursing   officers. ROM users will enter amounts collected from each sales outlet daily in the ROM system or as soon  as  practical.  The  ship’s  store  officer  will compare  amounts  entered  in  the  ROM  with  the amounts entered in the NAVSUP Form 469 once a week. As the sales outlet operator, you will sign for all cash collected from sales in the cash register record  and  should  be  familiar  with  what  is entered   in   this   record.   (See   fig.   2-10.)   The Figure 2-10.—Cash Register Record, NAVSUP Form 469. 2-23

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