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CHAPTER 4
AFLOAT REPORTS
In the preceding chapter we discussed the way
the fleet receives its funds and what the fleet
accounting and disbursing center (FAADC)
provides you to help maintain your records.
In this chapter we discuss the reports you
submit to the FAADC to report the obligation of
those funds made available to your ship or unit.
Most of the procedures for preparing these
reports are discussed in Storekeeper 3 & 2,
NAVEDTRA 10269-K1. With that in mind, this
section deals with your responsibilities as a
supervisor or prospective supervisor in reviewing
and auditing these reports before submission.
The Financial Management of Resources
(Operating Forces), NAVSO P-3013, and the
NAVSUP P-485 are the main references that
apply to this chapter. Other applicable references
include the Afloat OPTAR Recordskeepers
Guide, NAVSO P-3073, and for Navy Stock Fund
(NSF) class 207 ships, the Financial Handbook
for Mechanized Tenders, Repair Ships, and
Combat Stores Ships, NAVSO P-3526. All these
references provide valuable information to help
in the preparation of various afloat reports and
returns.
AUDITING REPORTS
One definition of auditing is an examination
of reports and the supporting evidence. In
auditing shipboard reports, this is exactly what
you must do. Each report submitted is backed up
by supporting documents or other reports. It is
your job to make sure both the reports and their
supporting documents are correct.
REQUISITION/OPTAR LOG
The Requisition/OPTAR Log, NAVCOMPT
Form 2155, is the most important source
document maintained by you, as a Storekeeper,
for your ship or unit. The Requisition/OPTAR
Log reflects all transactions affecting your ship’s
OPTAR funds and is the primary accounting
record for all financial reports.
The columns on the log as well as procedures
for making the transaction entries are explained
in Storekeeper 3 & 2, NAVEDTRA 10269-K1.
The auditing of the Requisition/OPTAR Log
is principally a matter of totaling the columns of
the log. OPTAR holders not operating under
SUADPS procedures should balance the log twice
a month on the 15th and the last day of each
month in conjunction with the submission of the
OPTAR Document Transmittal Report, NAV-
COMPT Form 2156. The only exception to this
submission routine involves Mobile Construction
Force and the Naval Reserve Mobile Construction
Force; both submit the OPTAR Document
Transmittal Report three times a month on the
10th, 20th, and the last day of each month.
When computing the balance of the log the
following formula should apply:
“The cumulative total of the OPTAR,
Increase or Decrease column, less the net
cumulative total of the Estimated Cost
Chargeable columns, plus or minus the net
cumulative total of the Difference columns
should equal the Balance column total.”
Figure 4-1 illustrates a typical Requisition/
OPTAR Log. Following the formula above you
should find the balance of the example to be
correct.
$25,000.00
-8,661.43
– 135.70
$16,202.87
OPTAR grant (Increase or De-
crease column)
Cumulative total of Estimated
Cost Chargeable columns
Cumulative total of Difference
columns
Balance of log
4-1
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