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should be made as per NAVSUPINST 4200.81
within their contracting authority. See figure 5-15
for contracting/ordering officer appointment.
Authorized Callers
Now that you have sent the necessary
personnel to the small purchase course, you
should make a list of these individuals. This list
should be submitted to the supply officer for his
or her file. This list should also state the dollar
limitations of each person per call. Any time you
change this list, you must notify the supply officer
in writing to update the original list.
FAST PAYMENT
The fast payment procedure is designed to
encourage faster delivery to the government and
to improve supplier relations by speeding
payments to contractors. This procedure is
especially suitable when you are the consignee and
the time required for processing would unduly
delay payment to the contractor. To receive
payment for material delivered, the contractor will
submit his or her invoice directly to the disbursing
office for payment.
The fast payment procedure is authorized in
purchases that require special attention to avoid
excessive delay through normal procedures. All
the following conditions must be present so that
you can use fast payment:
. Individual orders do not exceed $25,000.
. Government ownership occurs if delivery
is to a post office or a common carrier or if
delivery is taken by an NSC.
l Contractor agrees to replace, repair, or
correct supplies not received or any goods
damaged during transit.
Do not use fast payment procedures under the
following conditions:
. Point of inspection and acceptance is at a
nearby based location where normal receipt
control procedures apply
. Small purchases by shore activities and
afloat units where delivery is made and normal
control procedures can be used
. Get around established receipt control
procedures to reduce paper work when the item
is complex and requires special quality assurance,
inspection, and acceptance procedures
When using fast payment procedures you
should be sure all orders using BPAs, supplies,
or services are issued and prepared on a DD Form
1155. Upon issuing your order on the DD Form
1155, you must make sure all material received
meets the requirements of the order. When you
receive your order, after inspection, you should
notify the purchasing office within 10 days. If the
material has not been received within 30 days after
the required delivery date cited on the DD Form
1155, you must immediately notify the purchasing
office.
IMPREST FUND
The imprest fund is a simple and economic
method of making purchases of $500 or less. It
is a cash fund and operates much like the petty
cash fund used by private industry. It is, in effect,
a miniature revolving fund. The fund is reduced
as purchases are made. When the reimbursement
voucher is prepared, the ship’s OPTAR is charged
for the amount spent and the money returned to
the imprest fund.
Authority
Upon the written approval of the TYCOM,
ships may establish an imprest fund, The supply
officer, with the approval of the commanding
officer, must establish the fund in writing, setting
forth the maximum amount of the fund and desig-
nating an imprest cashier to act as custodian of
the fund. The amount of the fund should be based
on anticipated purchases, but it may not exceed
$1,000 for ships with Supply Corps officers, or
$500 for ships without Supply Corps officers,
unless a greater amount is approved by the
TYCOM and is authorized by NAVSUP. A
review should be made at least once a quarter to
determine if there is continuing need for the fund
and if the amount of the fund is greater than
necessary.
Any officer or enlisted member
attached to the supply department may be
designated as imprest fund cashier except those
performing disbursing duties.
The procedures to be followed in establishing
an imprest fund and for appointing or revoking
appointments of the cashier are contained in the
NAVSO P-3670.
5-24
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