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briefly stating the known facts surrounding the
loss or destruction. The letter report should
contain,
as a minimum, the following
information:
Brief item description
Quantity of item(s) lost or destroyed
Name of designated custodian
Telephone number, if available
Statement regarding the feasibility of
replacement in the event the item is not
recovered
Figure 4-16.—NAVSUP Report 4001-1.
After a letter report has been sent, a survey, DD
Form 200, is required in all cases where loss of
presentation silver is involved. When a missing
or destroyed item of presentation silver is
surveyed, the original and one copy of the survey
will be forwarded immediately in a letter of
transmittal to NAVSUP for approval. When a
missing presentation silver item that has been
reported to NISH results in the issuance of a
report of findings, NAVSUP should be advised
so that a copy may be requested as required. Since
loss of presentation silver can be an
embarrassment to the Secretary of the Navy,
action will be taken to replace the item with a
duplicate. All correspondence concerning the
replacement of the missing presentation silver will
be provided to NAVSUP.
4-23
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