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. Name of ship to which originally presented
. Quantity of item
. Condition of item
. Date of receipt
. Receipt document number
. A photograph of each piece for presenta-
tion silver
l Year that silver was appraised and the
value
PHYSICAL INVENTORY.— Physical inven-
tories of presentation silver and other valuable
gifts are required to make sure all items are
actually on hand and in good condition.
Presentation silver will be inventoried under the
same time frame and conditions as controlled
equipage. Other valuable gifts will be inventoried
under the following conditions:
. Upon relief of custodian
. Change of command
. Upon inactivation of the ship
REPORTS OF INVENTORY.— On the
completion of an inventory of presentation silver
and of other gifts, the supply officer must submit
various reports. For a presentation silver
inventory, he or she must send a report to the
Naval Supply Systems Command (NAVSUP) as
per the following schedule:
1. An annual report is required for all sets
appraised at $90,000 or more.
2. A biennial report is required on all other
sets on each odd year.
The report should be submitted by letter no
later than 20 March. See figure 4-16 for the typical
letter format. Reports that the supply officer must
send on other valuable gifts are sent to the
commanding officer and to the Curator for the
Navy.
Commanding Officer.— Upon completion of
an inventory of gifts, the custodian will report to
the commanding officer that the inventory has
been completed and send an itemization of any
missing or damaged items. For inventories
incident to change of command or inactivation
of the ship, the letter report to the Curator for
the Navy will suffice as the inventory report to
the commanding officer. When the custodian is
being relieved, both individuals will sign a letter
report to the commanding officer. The custodian
is also responsible for informing the supply officer
of any items reported damaged or missing.
Curator for the Navy.— Upon each change of
command and upon inactivation of the ship, an
itemized inventory report of gifts will be submitted
by letter to the Curator for the Navy as soon as
practical after completion of the inventory. The
report will include the following information:
. Description and quantity of each item
l Name of donor
. Accession number assigned by the Curator
for the Navy
. Identification and explanation of any
damaged items
. Copy of a completed survey for any item
that is determined to be missing or
destroyed
DAMAGE.— If a presentation item or other
valuable gift should become damaged, it will be
repaired if possible, even though the cost to do
so may not be considered economical. The cost
of these repairs is chargeable to the ship’s
OPTAR. If an item is damaged to such an extent
that it cannot possibly be repaired, it will be
surveyed as per the NAVSUP P-485.
MISSING OR DESTROYED ITEMS.—
Presentation silver items and other valuable gifts
that have been lost, stolen, or destroyed must be
expended by the means of a survey. The survey
action should be initiated as soon as the loss or
damage is discovered. A detailed description of
the circumstances relative to the loss or damage
will be included in the survey or with enclosures.
If an item is suspected of being stolen, the loss
should be reported, in letter format, to the Naval
Investigative Service Headquarters (NISH),
Washington, DC.
When an item of presentation silver is
determined to be missing or destroyed, a letter
report should be promptly submitted to NAVSUP
4-22
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