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preparation of DD Forms 1348 (MVO) or
NAVSUP Form 1250-1 (MVO). The duplicates
of the SSLs, with related NAVSUP Forms 1250-1
attached, will be held in suspense by the stock
records storekeeper pending onboard receipt and
issue of material. The NAVSUP Form 1250-1, for
repair parts or equipage, should be completely
filled out per the NAVSUP P-485.
An SSL, with NAVSUP Form 1250-1 (MVO)
attached, should be prepared by shipboard
departments to request procurement of
consumables from a SERVMART list. The SSL
will include all entries from the SERVMART
catalog. After completion, the SSL, prepared in
triplicate, and an MVO 1250-1 will be presented
to the stock records storekeeper. After the
storekeeper has verified the required entries and
made any appropriate changes, the storekeeper
should enter the appropriate fund code (_C for
consumables, _2 for hull and structural [facilities]
maintenance preservation,
and
_7
for
medical/dental material). The stock records
storekeeper then should forward the original of
the SSL to the OPTAR storekeeper for comple-
tion of the requisition data on the MVO form.
He or she should then hold the duplicates of the
SSLs and all copies of the NAVSUP Form 1250-1.
He or she then gives the original of the SSL and
MVO to the requester.
DD Form 1348 and NAVSUP Form 1250-1
for DTO material will be prepared and distributed
in the same manner as that previously discussed.
PICKUP OF MATERIAL.—The storekeeper
or other person designated to pick up material at
a SERVMART is responsible for the following
actions:
. If the total quantity requested is obtained,
circle the quantity indicated in the SSL; if only
a partial quantity is available, line out the
requested quantity and enter and circle the
quantity obtained; if the item is not available in
any quantity, line out the requested quantity and
enter NIS in the QTY column.
. Correct the SSLs, when necessary, to
reflect current prices, stock numbers, and units
of issue of items obtained.
. Group and check out the items obtained
by material category (a separate group of items
for each DD Form 1348 or NAVSUP Form
1250-1); and as each group of items is checked
out, give the original DD Forms 1348 or
NAVSUP Forms 1250-1 to the SERVMART clerk
and obtain a separate adding machine tape for
each MVO presented to the clerk.
. Before leaving the SERVMART, reconcile
any differences between the prices listed on each
tape and those indicated in applicable SSLs.
lNSPECTION/RECONCILIATION.—
Upon completion of shopping action, all material
will be returned to the ship. You or your
representative, using the SSL as an invoice, will
examine the material for correct count. Receipt
quantities should be verified by placing a check
mark next to the quantity and the original SSLs
will be marked Receipt Inspected and Verified,
dated, and signed. The requester, for DTO
material, will sign all NAVSUP Forms 1250-1 for
the material that he or she has received in the
Received By block.
The original SSLs and the adding machine or
EPOS tapes will be compared with the suspense
copies that have previously been retained by the
stock records storekeeper. If there are any
differences in money value of the suspense
documents, you should reconcile them.
Responsibilities for
Procurement Afloat
The supply officer is responsible for the
procurement of all equipment and supplies needed
by the ship, with the exception of ammunition,
Marine Corps stores, navigational maps and
charts, war reserve stockpile nuclear weapons and
major assemblies, medical stores, and those
materials that are automatically furnished without
action by the ship. (On ships operating under
Navy Stock Account special accounting classes
207 and 224, the supply officer is responsible for
the procurement of load list medical stores.) The
supply officer is responsible to the commanding
officer for the maintenance of stocks of general
stores, subsistence items, and ship’s store stock
and clothing items, if authorized, at levels
sufficient to meet probable demands. The supply
officer is responsible jointly with the cognizant
head of a department for the maintenance of a
full allowance of equipage items.
As the leading storekeeper, your responsibility
is to implement whatever system of procurement
the supply officer directs. Working with the
supply officer, you should determine procurement
requirements, using as the basic guide the ship’s
allowance list and usage experience as reflected
in the stock records.
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