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PREPARATION OF NAVSUP FORM 306.—
Unless NAVSUP Forms 306 are provided with the
COSAL, these forms are prepared (using a
typewriter or pen) in an original and one copy for
each item in the custody of each department head.
The original of each custody record, as well as
each duplicate for controlled equipage in the
custody of the supply department, is retained by
the supply officer. All other duplicate records are
given to the cognizant department head.
The NAVSUP Form 306, properly prepared
and with representative entries, is shown in figure
4-14. The following guidelines should be followed
in preparing the NAVSUP Form 306:
. Custody records are numbered consecu-
tively for each department.
. The responsible department is identified on
each custody record. When quantities of the same
item, such as typewriters or gas masks, are
prorated to two or more departments, prepare
separate records for each department showing the
numerical allowance for which each department
is responsible. For example, the following three
departments may have these allowances:
operations, 45 of 144; deck, 65 of 144; supply,
34 of 144.
. The NSN or NICN is shown when it can
be determined and, when applicable, the special
material identification code (SMIC) is shown.
Also show the cognizance symbol and appropriate
material control code for mandatory turn-in
repairable. When the NSN or NICN cannot be
determined, enter the manufacturers’ code and
part number, catalog number, or other identifi-
cation.
. The current unit of issue and unit price is
entered.
l The allowance authority must also be
shown.
The complete description of the item must be
shown including serial numbers when required.
The originals of the NAVSUP Form 306 are
maintained in any space that the supply officer
considers to be convenient and, when not in use,
are kept in a locked file.
POSTING.— Receipts and expenditures
should be entered promptly. Each entry must
show the date of the transaction, receipt or
expenditure document number, activity received
from or expended to, the quantity received or
expended, and the balance. When a signature is
required, each new balance must be attested by
the signature of the responsible head of
department.
Inventory
All controlled equipage items must be
inventoried annually during the 15 February
to 15 March time period and at other specific
times:
l
s
l
When ship is commissioned, inactivated,
or reactivated
Upon relief of department head
equipage in his or her department
Before the change of command
the discretion of new commanding
ficer
Annual inventories must be completed by
March so that postinventory action can
for
at
of-
15
be
accomplished in time to be reflected on the
equipage control/redistribution source document.
This may be required to be submitted as an
addendum to the TYCOM’s copy of the BOR for
March as per the NAVSUP P-485.
When a shipwide or departmental inventory
of all controlled equipage has been taken during
the 6-month period before 15 February, the
annual inventory requirements for the current year
are considered satisfied. When a departmental
inventory is taken upon the change of department
heads, the relieving and relieved department heads
take the inventory jointly. It must be completed
before the detachment of the relieved department
head.
PREPARATION OF INVENTORY.—
Before a physical inventory of controlled
equipage, you must have your personnel process
all receipts and expenditure documents and post
them to the applicable NAVSUP Forms 306. (See
4-18
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