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Figure 6-11.—Single Line Item Consumption/Requistion Document (Manual), NAVSUP Form 1250-1, receipt for stock.
SK is properly instructed as to where material is
to be stored, how to secure and where to obtain
signatures for classified material, how to check
invoices, and how to receipt for material.
Deliveries in large quantities are usually
stacked in a staging area (deck or pier) and are
held there until preliminary identification and
package counts are completed. The stores are then
sorted for distribution according to departments
or storerooms. When practical, a central location
is designated for the more detailed processing of
incoming stores. This location is usually as near
to the storerooms as possible, is accessible to the
hatches, and yet is out of the way of foot traffic.
As materials are brought aboard, they are
checked against both the file copies of the
incoming documents and the invoices that usually
accompany the shipment. If all the material that
is expected arrives, the files are cleared. If the
entire shipment does not arrive, the items received
are circled. The advance papers are then returned
to the incoming shipment file to await the rest of
the material. Receipts covering the material
actually received are forwarded to the storeroom
with the material for stock items and to the supply
office for DTO material where they are posted
to applicable requisition and financial control
records.
All incoming stores are examined and
compared with the bills of lading, airway bills,
transportation control and movement document
(TCMD), invoices,
or other accompanying
papers, and the identification marks carefully
verified. If any package shows evidence of having
been tampered with, it maybe weighed and such
weight compared with that stenciled on the
package. Or, it may be opened and the content
verified by count. A distinction is made, however,
between stores received from other supply officers
and stores received from other sources.
Articles received from other supply officers
in bales, packages, or casks need not be opened
to verify their contents; they are accepted as
invoiced after a package count is made. Articles
received from sources other than supply officers
are opened and the contents verified before a
receipt is signed.
Naval Activities
Receipts of stores from naval activities require
a quantity inspection only. A quality inspection
is made by an ashore supply activity upon receipt
of the material from the original supplier and
should not be duplicated upon receipt at your
ship. The SK who receives the material at the ship
should make an inspection of the material to
detect any deterioration or breakage that could
have occurred since the quality inspection. When
you receive material from naval activities in bales,
packages, or cases, they need not be opened to
learn their contents. The receiving SK should
receive the material according to the external
markings and the package count. If any package
shows evidence of tampering, you must open it
and verify the contents by count. The procedures
discussed earlier should be followed if there is a
difference between quantity received and quantity
indicated on the shipping document.
6-13
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