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FAADC and to the TYCOM. The principal
sources of data required in the preparation of the
BOR are the balanced Requisition/OPTAR Log
and the retained copies of the OPTAR document
transmittal report.
Section A OPTAR Data
The data for section A of the BOR is taken
from the Requisition/OPTAR Log. Assuming
that your log is properly maintained, the prep-
aration of this section of the report is simply a
matter of transferring the balance figures, by fund
code, from your log to the BOR.
Care should be taken to avoid transposing
figures in the balances when preparing this section
of the BOR.
Transmittal Letter Recap
The other data from section A of the report
is used by the FAADC to substantiate the
document transmittal reports it has received from
your ship. For example, the FAADC finds a large
discrepancy between the chargeable obligations
reported in section A and those reported on the
document transmittal reports received. By
referring to section A of the BOR, the FMDC
may find that a document transmittal sent by your
ship has been received.
Using figure 4-8, you can see transmittal letters
(TLs) 007/4 and 008/4 in section B were submitted
to the FAADC during December for fiscal year
1993. In matching the BOR against the actual TLs
received, the FAADC discovers that TL 008/4 has
not been received. You would then be requested
to resubmit a duplicate of the missing report by
the FAADC.
To determine whether your total obligations
reported on the TLs for the month agree with your
Requisition/OPTAR Log, subtract the total of
column 22 of the previous BOR from the total
of column 22 of the current month’s report. The
difference should equal the total of the current
TLs on the current report.
Items C and D are self-explanatory. By
referring to these items, the FAADC can de-
termine whether your OPTAR grant has been
increased or decreased since the last report. The
BOR also informs the FAADC whether dif-
ferences reported in section A reflect the
last differences listing sent to your ship for
processing.
Section E TYCOM Data
Section E of the BOR provides information
for the TYCOM regarding any funds expended
for charter and hire. Figure 4-8 shows how to fill
out section E for charter and hire expenses.
Balancing the Budget/OPTAR Report
The BOR is balanced by subtracting the total
amount for column 24 from the OPTAR grant
FYTD amount in caption C of the report. The
result obtained should equal the Balance column
total of the Requisition/OPTAR Log.
Prior Fiscal Year Budget/OPTAR
Reports
Except for special circumstances cited in
Financial Management of Resources (Operating
Forces), NAVSO P-3013, the BOR is submitted
each month for the 12-month period of the current
fiscal year and for 24 months thereafter. Figure
4-9 gives a frequency schedule for the submission
of the BOR. The only time a report is required
is to report submission of confirmed supply
system cancellations and when listings are received
from the financial centers.
The preparation of the BOR for prior fiscal
years is the same as for the current fiscal year.
Message Reports
Except when the ship or unit is in the
immediate vicinity of FAADC or during periods
of message minimize, a message report of the
BOR data will be submitted instead of the BOR.
The message report will be submitted to the
FAADC, with a copy to the TYCOM, by no later
than the second day of the month following the
end of the month being reported. Current and
prior year OPTAR reports and any other related
information prescribed by the TYCOM will be
included, but each OPTAR and other specific
categories of information will be reported in
separate paragraphs of the message. When a
message report is submitted, a confirming BOR
will not be submitted. The message will be
prepared in the format shown in figure 4-8, with
the obligation data in columns 21, 22, 23, and 24
corresponding to similar column headings on the
BOR.
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