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must be reconciled in accordance with procedures
outlined in the NAVSUP P-485.
CONTROLLED EQUIPAGE
Controlled equipage consists of shipboard items
selected or approved by fleet commanders in chief for
special inventory control. Accurate inventory
management of controlled equipage issued for use
requires the maintenance of separate custody reeds
for individual items as well as certain physical
inventory criteria prescribed in the NAVSUP P-485.
DESIGNATION OF CONTROLLED
EQUIPAGE
The Controlled Equipage Item List (CEIL) is an
item listing that the fleet commanders in chief
developed for special inventory control. For example,
items essential for the protection of life, or relatively
valuable and easily convertible to personal use. The
items selected as controlled equipage are categorized
and listed as signature required items and
nonsignature required items in the NAVSUP P-485.
The commanding officer or type commander may
designate as controlled equipage (either as signature
required or nonsignature required) additional
equipage items which he deems necessary to be so
controlled. Any of the nonsignature required items
listed in the NAVSUP P-485, may be designated as
signature required when the commander deems
necessary. Items designated by the command officer
are identified in a list prepared by the supply officer and
approved by the commanding officer. The original of
the list is retained by the supply officer and a copy is
provided to each department head concerned. When
items are designated by the type commander, the supply
officer retains a copy of the type commanders directive
and provides a copy to each department head concerned.
EQUIPAGE CUSTODY CODES
Each equipage item listed in the Allowance
Equipage Lists (AELs) and the Coordinated Shipboard
Allowance Lists (COSALs) is assigned a code that
shows if the item is controlled or noncontrolled
equipage. If controlled equipage, the code also
indicates if a custody signature is or is not required. It
also shows the departments normally assigned custodial
responsibility. The equipage custody codes are found
in the NAVSUP P-485. When distributed by the Ships
Parts Control Center (SPCC), COSALs in which
equipage items are custody coded will be accompanied
with partially prepared NAVSUP Forms 306 for certain
items and with ADP lists for others. The NAVSUP
Forms 306 are provided for use as custody records, after
other required data such as department card number,
additional description, and serial numbers have been
entered The ADP lists are provided only for use as
convenient master lists, and are not to be used as
custody records.
CONTROLLED EQUIPAGE
CUSTODY RECORD
The Controlled Equipage Custody Record,
NAVSUP Form 306, is prescribed as a custody record
and inventory control document for controlled equipage
in nonautomated ships. When items are designated as
c o n t r o l l e d e q u i p a g e b y t h e c o m m a n d i n g
commander, the notation CO DESIGNATED ITEM
or TYCOM DESIGNATED ITEM, as appropriate, is
entered in the top or bottom margin of the NAVSUP
Form 306.
Preparation
Unless NAVSUP Forms 306 are provided with the
COSAL, controlled equipage custody records are
prepared in an original and one copy for each item of
controlled equipage in the custody of each department
head. The original of each custody record, as well as
each duplicate for controlled equipage in the custody of
the supply department, is retained by the supply officer.
All other duplicate custody records are given to the
cognizant department head.
An example of a NAVSUP Form 306 is shown in
figure 7-3. Guidelines for preparing the NAVSUP Form
306 are found in NAVSUP P-485.
Posting
Receipts and expenditures should be entered
promptly. Each entry must show the date of the
transaction, receipt or expenditure document number,
activity received from or expended to, the quantity
received or expended and the balance. When signature
is required each new balance must be attested by the
signature of the responsible head of department. Figure
7-4 shows sample requisition, receipt, and issue
documents for centrolled equipage.
Inventory
All controlled equipage items must be
inventoried once a year during the period starting 15
7-6
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