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All items scheduled for inventory have been
counted or verified as nonexistent.
Quantities counted are legibly recorded and
compatible with units of issue.
All prerecorded locations applicable to the
inventory segment have been checked and for
each location, a quantity or zero is entered.
(Locations prerecorded in count documents
must not be deleted by inventory personnel, even
though such locations may not be accurate.)
“Added” items are accurately identified and
legibly recorded.
Applicable remarks are legibly entered and
explicitly stated.
Items are documented in NIIN sequence.
Count documents are dated and initialed.
RECONCILIATION OF COUNT
DOCUMENTS AND STOCK RECORDS
After the physical count and review of the count
documents, the next step in the inventory process is to
reconcile (compare) the count documents with the stock
records. This is done to determine if differences exist
between the physical count and the amount recorded on
stock records.
Stock Records in Agreement
Upon receipt of inventory count documents from
the inventory personnel, the stock records Storekeeper
must make sure that
Items are documented in the correct sequence.
Multiple cards or entries applicable to the same
item are grouped and totaled by NIIN.
All manual entries are legible.
All annotated remarks are clearly understood.
Any obvious omissions or inconsistencies are
reconciled immediately by the responsible
inventory personnel.
When the count documents are accurate and
complete, they must be compared, item by item, with
the applicable stock records to determine if a difference
exists. If no differences exist, the matched count cards
or matched items in the inventory listing must be posted
to applicable stock records. The Julian date of the
inventory and the notation “INV” must be entered in the
“DATE DOCUMENT No.” column of the NAVSUP
Form 1114, and the inventory quantity (which should
be the same as the existing stock record balance) must
be entered in the “ON HAND” column. (See figure
7-2.) If differences exist in on-hand quantities,
locations, or other stock record data such differences
Figure 7-2.—Example of an inventory posted to a stock record.
7-5
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