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see the importance of a complete and accurate
inventory. To reduce inventory errors you should:
Work quietly and without haste.
Write legibly.
Make sure that the count is accurate.
Make sure that the right unit of issue is used
when performing the count.
Count Documents
Documents authorized for conducting inventory
counts of stock material include NAVSUP Forms 1075
(whether or not maintained as locator records), and
machine or manually prepared listings. Stock Record
Cards Afloat, NAVSUP Forms 1114, even when
maintained in storerooms, are not to be used as
inventory count documents. Inventory count
documents should contain the following information
for each item:
Complete stock number or part number
description (optional)
Unit of issue
All locations except for bulkhead to bulkhead
inventory of a specific storeroom or other
storage area.
Count Procedures
A complete and accurate item count is basic to
conducting a physical inventory. Inventory personnel
must make sure that the total quantity of each item is
determined as accurately as possible during the initial
count of a storage area. Inventory aids such as tape
measures scales, equivalency tables, and measuring
devices must be used when available. You may open
sealed containers when necessary for item identification
or quantity verification. Preservation packaging must
not be broken without approval of the supply officer.
All opened containers must be resealed after
identification and count have been determined. Each
container must be dated and initialed by the person who
verified its contents.
Regardless if all items in a specific area or only
certain items in specific locations are to be inventoried,
inventory personnel equipped with appropriate count
documents and inventory aids must proceed
systematically from location to location in
predetermined sequence.
For each item subject to
inventory, inventory personnel must make sure that:
Each item is legibly identified by an appropriate
stock number or part number. Each fragile or
potentially hazardous item is conspicuously
marked or labeled to indicate caution or warning.
Each unit of each item is inspected for material
condition and any quantity found unfit for issue
or in need of represervation is recorded.
Each item is carefully counted, weighed, or
measured, and the quantity inventoried is legibly
recorded on the count document. (If the same
item is stored in multiple locations, the quantity
in each location must be recorded.)
Quantities and units of issue Recorded in count
documents are compatible (e.g., if the unit of
issue is PR and 100 bearings are counted, record
50, not 100).
A tag, label, or card annotated with the inventory
quantity and date is attached to each reel or
container from which an item is issued in a unit
of measure (foot, pound gallon, etc.). This
makes sure that future issues of such items can
be tallied to reflect the remaining quantity on
each reel or in each container.
Actual location of each item is either checked or
entered in the count document.
Consolidated storage of items with multiple
locations is achieved when possible.
If directed by the supply officer, lockers,
cabinets, or drawers used for storage of
infrequently demanded items are sealed after a
complete inventory of their contents has been
performed and verified.
Inventory personnel are responsible for keeping
themselves aware of all receipts and expenditures of
items included in the segment being inventoried. They
must also make sure that documents applicable to such
receipts and expenditures are conspicuously stamped or
annotated “BEFORE INVENTORY” or “AFTER
INVENTORY,” as appropriate.
Review of Count Documents
Promptly upon completion of the physical
inventory of a material segment or storage area and
before matching inventoried quantities with applicable
stock record balances. The inventory count documents
must be reviewed by inventory personnel to make sure
that:
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