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Underway Replenishment Materials
detailed instructions in the preparation and distribution
of the ROD, refer to NAVMATINST 4355.73 series.
The package count is verified just like receipts from
supply activities. Signed receipts are not required.
Underway Replenishment (UNREP)
Pickup Material
Receipt Discrepancies
Material picked up by the ship’s representative, will
be inspected for quantity at the time of pickup. If the
material is purchased, the ship’s representative should
be qualified to make the technical quality inspection
before accepting the material.
DISPOSITION OF MATERIAL
After the preliminary checks described above are
completed, the stores are sorted for distribution. At this
point DTO material may be turned over to the
department representatives. Get signatures on a copy of
the receipt paper. You are now ready to move the rest
of the material to the storerooms. If the supplementary
address block of the requisition shows storeroom
locations, case lots or other unit pack materials may be
taken to the storeroom. This happens after the receiving
Storekeeper pulls one copy of the receipt document and
verifies the material and quantity. Receipt of the
invoiced quantity is shown by circling the quantity on
the receipt document. If the correct quantity is not
received, draw a line through the invoiced quantity and
enter the quantity received.
Repacked boxes along with any unidentified items
are moved to a location below decks. Here the
incoming stores, including parcel post, are unpacked.
They are checked against receipt documents to verify
the materials and quantity, and sorted by storeroom or
DTO. DTO material should be turned over to the
ordering department as soon as Possible. Make sure
you get the signature of the department representative
on a copy of the receipt paper.
RECEIPT AND PACKAGING
DISCREPANCIES
‘The receiving activity reports shipping-type (item)
or packaging discrepancies that are the shipper’s
responsibility using a Report of Discrepancy (ROD),
Standard Form 364. The purpose of the ROD is to
determine the cause of such discrepancies, effect
corrective action and prevent recurrence. When both
item and packaging discrepancies are noted on the same
shipment, both blocks on the top of the STD Form 364
will be checked. The types of discrepancies required to
be reported are described in the NAVSUP P-485. For
Discrepancies in quantities, unit prices, price
extension and document number between a requisition
and receipt document are to be resolved directly with
the UNREP ship. Losses of $100 or less will be
absorbed by the receiver. Such discrepancies should be
communicated by message as soon as possible after the
UNREP. If notified before the transmitting the
expenditure documents to the DFAS. The issuing ship
normally can replace them with accurate documents.
This can preclude the need for credit documents at a
later date. (Refer to the NAVSUP P-485 for detailed
information.)
Loss of Material in Transit Due
to Enemy Action
When shipping documents or invoices show that
material was shipped but not received is due to loss by
enemy action, the receipt documents are to be stamped
or otherwise have noted upon them:
“Lost in transit by enemy action. Reference
(authority for statement of loss). Expended without
survey.”
DETERMINING WHEN A SHIPMENT IS
CONSIDERED COMPLETE
Shipments are considered complete when the
responsibility for the material passes from the supplier
to the receiver. For receipts from purchase, the delivery
is complete when the material is delivered to the place
designated in the purchase document and a signed
receipt obtained. Deliveries of material from other
ships or supply activities are complete when material is
turned over to the ship’s representative and signed
receipts obtained. During underway replenishment,
delivery is complete when the material clears the side
of the issuing ship.
CUSTODY
The term “custody” is used to mean the
responsibility for proper care, stowage, use, and records
of Navy material.
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