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Page Title: Groups of Spaces
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4. 5. 6. 7. 8. 9. 10. 11. Permission  for  entry  of  persons  ordinarily  not authorized to have access to supply spaces will be  obtained  from  the  supply  officer  or  the delegated  assistant. No  supply  space  will  be  secured  in  such  a manner that access by use of ordinary damage control equipment is impeded in an emergency. Keys to supply space padlocks will not be taken from the ship by the custodian. A key log will be used to identify the holders of keys  removed  from  the  key  locker. Combinations  to  combination  locks  are  not recorded  in  writing  except  as  prescribed  in NAVSUPP-485. All   key   padlocks   must   be   1-1/2   inch,   pin tumbler type, with dead bolts, either brass or bronze, The locks must be keyed individually and furnished with two master keys for each group and two grand master keys for each set. A l l    k e y l e s s    p a d l o c k s    w i l l    b e    t h e three-combination,    manipulation-resistance type 8077A, NSN 9Z5340-00-285-6523. Combinations  on  keyless  padlocks  must  be changed  at  least  every  6  months. Groups  of  Spaces For  proposes  of  key  administration  department spaces are divided into four groups: GROUP   I—   General   stores   spaces,   including general storerooms, repair parts storerooms, and special lockers and spaces related to them. Each lock must have an  original  and  a  duplicate  key,  each  different  from  the keys to any other space. The person in charge of the space  during  working  hours  has  possession  of  the original key. After working hours this person must turn over the key to the duty petty officer for safekeeping in a general key locker in the supply office. The duplicate key may be kept in the supply office key locker, in a special  duplicate  key  locker,  or  in  the  supply  officer’s safe.  An  original  master  key  which  passes  (opens)  all locks in group I may be retained in the custody of the officer or petty officer designated by the supply officer. The  supply  officer  retains  the  duplicate  master  key  in his  possession. GROUP 11— Foodservice spaces, including the galley, bakeshop, bread room, vegetable preparation room,   subsistence   issueroom,   butcher   shop, refrigeration  spaces,  and  subsistence  storeroom.  Each lock must have an original and a duplicate key different from  the  keys  to  any  other  space.  These  keys  are handled  in  the  same  manner as for group I, except that the  keys  to  the  galley,  bakeshop,  bread  room,  butcher shop,  and  vegetable  preparation  room  are  not  turned into  the  key  locker  but  are  passed  between  watch captains as they relieve each other. There must be a master key, different from group I, which will pass all locks in group II. This master key maybe retained in the  custody  of  the  supply  officer  or  a  designated  petty officer. If a duplicate master key is furnished, it is retained in the custody of the supply officer. GROUP  III—  Ship’s  store  and  clothing  spaces (including  the  bulk  storerooms),  retail  stores,  and  all associated spaces. These  spaces  are  secured  with combination   padlocks. The combination padlock comes with a “setting-in” key  and  instructions  for  setting  the  combination.  The custodian of the space must: 1. 2. 3. 4. 5. 6. Set a combination in the lock. Record the combination on a piece of paper. Place  the  paper  and  the  “setting-in”  key  in  an opaque  letter-size  envelope. Seal  the  envelope. Sign his name over the flap of the envelope in the presence of the ship’s store officer. Turn  the  envelope  over  to  the  ship’s  store officer. The   custodian   does   not   record   the   combination anywhere other than on the paper turned in to the ship’s store  officer,  nor  does  the  custodian  disclose  the combination  to  any  person.  The  ship’s  store  officer receives  the  sealed  envelope,  signs  his  name  over  the flap  in  the  presence  of  the  custodian,  and  retains  the sealed  envelope  in  his  safe.  In  the  absence  of  the custodian,   emergency   entry   into   the   space   is accomplished  by  the  ship’s  store  officer  who  removes the combination from the sealed envelope and enters the space  in  the  presence  of  at  least  two  witnesses.  If required, damage control nippers or burners provide easy and quick entry. These spaces must not remain unattended while unlocked. After entry is made in the absence of the custodian, the space must be secured by replacing the lock and sealing the space with a lead or car seal in the presence of the two persons witnessing the  entry.  The  seal  is  removed  by  the  custodian  upon his return. When entry is obtained in the absence of the custodian, he is required, upon his return, to change the 6-14

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