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reimbursement, a retained copy of the Standard Form
1129 is filed pending reimbursement and return of a
“paid” copy of the Standard Form 1129 from the
disbursing officer.
The “paid” copies of Standard
Forms 1129 returned by the disbursing officer should
be filed in chronological order and retained for 2 years.
IMPREST FUND PURCHASE LOG.— A
locally prepared imprest fired purchase log must be
maintained by the imprest fund cashier to provide a
record of each transaction. An example of the log is
shown in figure 5-16.
ORDERING UNDER CONTRACTS
Supply activities ashore negotiate various type
contracts with commercial vendors to provide material
and services required by ships and activities. These are
discussed in the following paragraphs.
Indefinite Delivery Contracts
An indefinite delivery contract exists when the
terms and conditions that a supplier will deliver
specified supplies or services in response to orders have
been agreed to. The time of delivery is specified in the
order rather than in the contract. At many ports
arrangements have been made for ships to obtain
supplies and services from commercial companies by
placing orders under indefinite delivery contracts for
supplies and services such as:
Rubber stamps
Laundry and drycleaning services
Fuel and lubricating oils
Repair and cleaning of special clothing
Repair of office machines
Ships and activities in the area are advised of these
contracts by means of contract bulletins issued by the
contracting office.
The Order for Supplies or
Service/Request for Quotation (DD Form 1155) is used
to obtain delivery under contract. The order must
include the contract number, discount terms, “X in the
“Delivery” square, and schedule information. Figure
5-17 is an example of a DD Form 1155 prepared to
obtain delivery of an item under an indefinite
delivery-type contract.
Blanket Purchase Agreements
A blanket purchase agreement (BPA) is an
arrangement with a vendor to furnish designated
categories of material for a specific period of time.
BPAs are made by shore supply activities. This method
of effecting purchases in the open market provides an
easy way to establish charge accounts with qualified
Figure 5-16.-Example of an imprest fund purchase log.
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