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Figure 10-15.-List of Confirmed Cancellations entry, partial receipt-balance canceled.
vice versa. An item’s cognizance symbol at the time the
supply activity processes it for release and shipment
determines if it is chargeable or nonchargeable. This
“cog” symbol is shown in data block “R” on the DD
Form 1348-1. The “cog” symbol in the DD Form
1348-1 “Distribution” block is always identical to the
one cited on the ship’s requisition and you can spot
“cog” changes by comparing block “R” with the
“Distribution” block or by comparing block “R” with
the corresponding log entry. This method of comparing
is illustrated by figure 10-16, and the necessary
Requisition/OPTAR Log entries are as described in this
chapter under the heading, “Cognizance Symbol
changes.”
OPTAR DOCUMENT TRANSMITTALS
The DAO serves as a clearing house in the flow of
funds and accounting data between ships and supplying
activities. This is done by matching the supplying
activities expenditure documents to the ships’
chargeable unfilled orders. The matching process
validates the expenditures that have been made on the
ships’ behalf. To enable the DAO to perform this
matching process, ships are required to send in their
chargeable unfilled orders that is their DD Form 1348
green copies that have been filed in Holding File 1.
The DAO for Atlantic Fleet ships is located in
Norfolk. The DAO for Pacific Fleet ships is located in
San Diego.
Price changes, partial cancellations, and complete
cancellations, among other things, can change a
requisition so that it hardly resembles the original
unfilled order submitted by the Ship to the DAO. The
supplying activity informs the ship of such changes
through status cards and receipt documents. The
supplying activity does not, however, inform the DAO.
It is the responsibility ot the ship to advise the DAO of
these changes by sending the contents of Holding Files
2 and 3, along with the contents of Holding File 1, to
the DAO on a routine basis.
NOTE Holding File 1 and Holding File 3 for the
last fiscal year’s OPTAR will only be maintained from
October through March.
OPTAR DOCUMENT TRANSMITTAL
REPORT
The ship is required to send an OPTAR Document
Transmittal Report NAVCOMPT Form 2156 to the
10-17
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