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Figure 10-16.—Recognizing APA to NSA and NSA to A PA migrations.
DAO on the 10th, 20th, and the last day of every month.
See figure 10-17 for an example. A transmittal may be
skipped, however, if there are no documents to be
submitted contained in the holding files.
The OPTAR recordskeeper maintains holding files
as specified in the NAVSUP P-485.
When a fiscal year ends, the funds for that year
“expire.” That is, they are no longer available for
placing new orders. However, the accounts for these
funds are held open for adjustments for another 2 years
making a total of 36 months over which detailed
accounting is performed. However, in accordance with
the objective to require only the minimum amount of
accounting and reporting to be performed by the
operating forces, the DAOs perform the OPTAR
accountiug following the first 18-month period.
To assure the Defense Accounting Office that it has
received all transmittals a ship sends, the ship is required
to number each transmittal in sequence in block “A of
the NAVCOMPT Form 2156.
Block “B” of the NAVCOMPT Form 2156 (figure
10-17) shows the period covered by the transmittal.
This period starts the day after the previous transmittal
was sent and ends the day the current transmittal is put
in the mail. Note that the caption for block “B” requires
the dates to be written in Julian form.
The OPTAR recordskeeper should maintain
number control logs for the OPTAR document
transmittal. See figure 10-18 for an example.
Even though a copy of every OPTAR Document
Transmittal Report is kept by the OPTAR
recordskeeper, certain information should be duplicated
in the control log for handy reference. In the log (figure
10-18), the “Net Value” column is designed for the
fiugre computed on the NAVCOMPT Form 2156. The
“Cumulative Total” column is intended for a running
total of the “Net Value” column. The usefulness of these
10-18
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