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the issued quantities. If the quantities differ, refer to the
NAVSUP P-485 for the action to be taken.
COMPLETION AND DISTRIBUTION OF
NAVSUP FORM 1250-1 FOR ISSUES AND
INVENTORY LOSSES OF STOCK
MATERIAL
After posting an issue or inventory loss to the stock
record, the stock records Storekeeper will complete the
data entries on the NAVSUP Form 1250-1 as required
by the NAVSUP P-485.
After an issue or an inventory loss has been posted
to the stock record, and data entries have been
completed, the NAVSUP Form 1250-1 will be
distributed as required by the NAVSUP P-485.
PREPARATION OF NAVSUP FORM 1250-1
FOR NOT IN STOCK OR NOT CARRIED
(NIS/PARTIAL/NC) MATERIAL
When the total quantity of a requested item is not
available and a partial quantity is issued, the storeroom
Storekeeper will line through the quantity requested on
the NAVSUP Form 1250-1 and enter the quantity
actually issued (see figure 8-4). The remaining data
entries in the issue request then will be completed in the
same manner as that for a routine issue from stock If
the unfilled balance of the requested quantity will
continue to be required, the storeroom Storekeeper will
prepare a new NAVSUP Form 1250-1 for the deficient
quantity, duplicating all information from the basic
document except the quantity. The yellow copy of the
new document will be detached and given to the
requester. The remaining data entries in the new
document then will be completed by the stock records
Storekeeper (see figure 8-5).
Total Quantity NIS
If a requested item is NIS and no acceptable
substitute is available, and if the quantity requested is
still required, the stock records Storekeeper will verify
the requesters data, and then complete the remaining
data entries for requisitioning.
Not Carried (NC) Material
(Including SIM DTO)
If a quested item is not carried in stock and an
acceptable substitute is not available, and if the
requested item will continue to be required, the stock
records Storekeeper will verify the requesters data, and
then will complete the remaining data entries for
requisitioning. The ML-N, COSAL, MCRL, or other
pertinent publication listed the NAVSUP P-485 will be
used to determine or verify data entries in a NAVSUP
Form 1250-1 for NC material. See figures 8-5, 8-6, and
8-7 for examples of these entries.
Management Data Entries
After verifying the data furnished by the requester
and before initiating a requisition for NIS/NC material
(including SIM DTO items), the stock records
Storekeeper will complete the required issue data
blocks entries in the NAVSUP Form 1250-1. For
complete management data entry information, refer to
the NAVSUP P-485.
USAGE DATA
Since usage data plays a large part in determining
future allowances of material, it is important that
usage be recorded. Usage data on all material for which
a NAVSUP Form 1114 is maintained must be rounded
on the stock record card If a NAVSUP Form 1250-1 is
used as the consumption document, an additional
document (NAVSUP Form 1114 or suitable document)
is filed in the historical demand file (HDF). Hardback
copies of NAVSUP Form 1250-1 and NAVSUP Form
1114 are filed in the following sequence: NIIN, NICN,
part number, and other item identification. Copies of
SERVMART Shopping List are maintained
chronologically, by Julian date of the applicable money
value only (MVO) requisition number.
In regard to the historical demand file, it will not be
required if the type commander provides a monthly
ADP list of NC items qualified for stock (based on
ACCESS consumption documents that the ship
submitted in the past 12-month period). When such a
list is provided, the hardback copies of NAVSUP Form
1250-1 for NC items may be discarded after
procurement documents have been prepared, and the
list will be used as the historical demand record until
replaced by the next monthly list. Superseded lists need
not be retained inasmuch as Supply Operations
Assistance Program/Integrated Logistics Overhaul
requirements for demand data applicable to NC items
can be readily provided by the type commanders ADP
facility.
Reporting Usage of Nonissued Material
When material used for a maintenance action or
other purpose was obtained from other than
8-4
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