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l Commercially refiled messages should be
assigned ROUTINE precedence, except in the case of
messages dealing with death, life-threatening situations,
or operational matters.
Classification
If the message you are drafting is classified, assign
the appropriate security designation that identifies the
overall classification of the message; that is,
CONFIDENTIAL, SECRET, or TOP SECRET. Include
the special handling instructions and declassification
markings as required by OPNAVINST 5510.1H. If the
message does not contain classified information, then
identify it as unclassified.
Operational and Administrative Messages
The message must be identified as an operational
(OPS) or administrative (ADMIN) message.
Operational messages direct or affect the actual use or
movement of forces, ships, troops, and aircraft whether
real or simulated; issue weather or other vital reports
affecting the safety of life, ships, forces, or areas; deal
with high command and strike coordination, tactical
communications, combat intelligence, enemy reports or
information control communication, cryptography,
deception, and countermeasures; contain hydrographic
and oceanographic information; deal with combat
logistic matters; and relate to exercises conducted for
fleet training and readiness.
Administrative messages pertain to matters of such
nature or urgency to warrant electrical transmission.
Subjects include various reports, perishable
information, matters associated with operations and
readiness, and urgent matters that require considerable
coordination or that must be brought to the early
attention of seniors. The highest precedence that maybe
assigned is PRIORITY, except for those messages
reporting death or serious illness, which are assigned
IMMEDIATE precedence.
Message Address
Verify the PLA, also known as the message address,
for the command short titles and geographical locations
contained in the MAD. Do not copy PLAs from
incoming messages or memory. Correct spelling of
PLAs is critical. If your activity does not have an NTP
3 or an NTP 3 SUPP-1 and needs to be placed on the
distribution list for the MAD, forward a letter providing
your command’s complete mailing address, Standard
Navy Distribution List (SNDL) number, and copies
required to the Director, Naval Telecommunications
System Integration Center (IC15), NAVCOMMUNIT
Washington, Washington, DC 20397-5340.
The geographical location must include the
city/town spelled out; abbreviations are not allowed.
The authorized state/country is abbreviated. When a
city/town is an integral part of an activity title, the
city/town is not repeated; for example, NAS
NORFOLK, VA. Dual geographical locations are
prohibited; for example, MINNEAPOLIS/ST PAUL
MN. Geographical locations are not used for AIGs,
mobile units, and alternate command posts.
Whenever the words SAINT, MOUNT, POINT or
FORT are used as part of a geographical location, they
are abbreviated as ST, MT, PT, or FT; for example,
NTCC BARBERS PT HI. Whenever they are used as
part of an activity’s short title, they are not abbreviated;
for example, USS MOUNT HOOD.POINT, when used
as part of a task organization’s PLA, is abbreviated as
PT; for example, CTG SEVEN ONE PT ONE.
All numbers from ten to nineteen are written as one
word, for example, ELEVEN. All numbers above
nineteen are written out; for example, TWO ZERO or
SIX EIGHT FOUR THREE. All letter designations are
spelled phonetically; for example, FAIRECONRON
ONE DET ALFA.
Office codes are required with all Navy shore activity
PLAs. Office codes follow the PLA and are enclosed by
double slants; for example, CNO WASHINGTON
DC//094//. If (he office code is unknown, use //JJJ// after
the PLA. There is no limit on the number of office codes
that can be used with a PLA. When multiple office codes
are used, the first code is the action code. A single slant is
used to separate codes; for example, CNO
WASHINGTON DC//094/943/611//. Spaces are not
permitted within office codes. Office codes are not used
with AIGs/CADs.
In addition to message addressing, remember the
rules of naval courtesy, Separate action addressees from
information addressees first. Within either group, list
addressees by proper protocol; highest echelons before
lower, then by alphabetical order within echelons. Of
course, observe protocol not only in the address element
but throughout the message. Remember the
assumptions that go with certain usages. Juniors never
ADTAKE seniors is one familiar piece of naval advice.
Another is that seniors direct attention while juniors
request or invite attention to an issue or problem.
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