| |
CHAPTER 11
OFFICER DISTRIBUTION CONTROL REPORT (ODCR)
The Officer Distribution Control Report
(ODCR), NAVMILPERSCOMINST 1301.2,
is provided to assist administrative officers in
determining proper action to take regarding
personnel accounting events which occur in
the normal course of business at naval
activities.
A s y o u
t a k e on
more
responsibilities as a YN, you will be required
to work with ODCRs. You may be asked
have to verify the ODCR, type ODCR letter
correction requests, type or prepare diary
message reporting system entries, or forward
copies of the ODCR to customer commands.
PREPARATION OF ODCR
NAVMILPERSCOM prepares an ODCR
for each naval activity with officer billets
authorized and officers on board in a
temporary duty status.
Officer billet and
assignment
information in
t h e O D CR
represents the computer data bank input by
the Chief of Naval Operations (CNO);
NAVMILPERSCOM; Navy Finance Center;
Enlisted Personnel Management Center
(EPMAC); Source
Data System (SDS);
Manpower,
Personnel,
and
Training
Information Systems (MAPTIS), and various
other sources.
NAVMILPERSCOM prepares the ODCR
monthly as a statement of account for Navy
activities with a routine system for verifying
information contained in the MAPTIS officer
personnel data bank. The information is used
to determine and evaluate officer personnel
requirements.
VALIDITY OF THE ODCR
The validity
of ODCR information
depends upon the timely submission of
accurate data to NAVMILPERSCOM through
the Diary Message Reporting System
(DMRS), SDS, and other pertinent reporting
systems.
Each activity should review its
ODCR thoroughly when it is received, and
correct all discrepancies found.
The ODCR reflects four specific types of
information:
activity,
administrative,
personnel, and fitness report. Two copies of
the ODCR is
distributed to activities
monthly.
NAVMILPERSCOM distributes
microfiche copies of appropriate ODCRs to
the unit level via the type commanders.
DISTRIBUTION TO COMMANDS
When a Pay/Personnel Administrative
Support System (PASS) Detachment supports
an activity,
the verification procedures
described in this chapter are the responsibility
of the PASS Detachment. However, it is still
the unit commanding officer’s (CO’s)
responsibility to ensure that information on
the ODCR is correct. The supporting PASS
Detachment will provide a copy of the ODCR
to the command.
COs will validate the
ODCR upon receipt.
If data concerning an
officer are incorrect on the ODCR, the
officer’s individual record at NAVMIL-
PERSCOM is also incorrect.
VERIFICATION OF THE ODCR
Verify billet data and every item of officer
data to ensure that they are complete and
current. Note discrepancies and correct them
following instructions contained in Format
and Procedures for Validating the Officer
Distribution
Control
Report ( O D C R ) ,
NAVMILPERSCOMINST 1301.2.
Error
codes will be printed on the ODCR as an aid
in spotting incorrect information. They do not
cover all possible errors on the ODCR. For
SDS and DMRS transactions, pay close
attention to the ODCR date.
Transactions
11-1
|
