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Figure 5-5.-Records Transmittal and Receipt, Standard Form 135.
placed on the file that lists the date the file
was originated, how long you need to retain it
locally,
and what disposition
action is
required. This helps to ensure that records are
disposed of at the correct time and in the
proper manner.
Transfers
Records designated in the disposal
instructions for transfer to an FRC should be
forwarded as scheduled, or earlier. Records
for which you cannot find a disposal authority
are transferred when they are of no further
value to your activity. A word of caution;
even though a disposal date may have passed,
do not dispose of material on which action is
pending.
Destruction
Federal law
except in special
destruction must
makes it mandatory that,
cases, records scheduled for
be destroyed. This doesn’t
mean, however, that each and every item must
be disposed of on THE DAY authorized for
destruction. Individual commands may set up
any sort of destruction schedule they wish,
such as once every 3 months, semiannually, or
annually as convenient.
As long as the
records do not take up valuable space over
long periods of time, they may be destroyed
to fit your schedule.
WHERE AND HOW TO SHIP
Certain specialized record categories are
centralized at certain centers for convenience
5-8
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