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Figure 5-6.-Packing records for shipment.
of administration and reference. Records
centralized like this are listed in the Records
Disposition Manual.
Nondesignated records
go to the appropriate FRC listed in appendix
C of the manual.
Records are packed in their original file
arrangement in standard-sized cartons. (See
fig. 5-6.) Each carton holds approximately 1
cubic foot of material. Letter-size documents
are packed on the 12-inch side of the carton,
legal-size documents are packed on the long
side. Odd-size items that will not fit in the
standard box may
be shipped in any
appropriately sized container.
Shipments of
less than 1 cubic foot may be sent in
envelopes or small packages. Mark the box
or packages according to the guidelines
contained in appendix C of the R e c o r ds
Disposition Manual.
ACCESS TO FILES TRANSFERRED
TO AN FRC
You can request reference service by
enclosing a
Reference Request–Federal
Records Center, Optional Form 11 (fig. 5-7),
with a letter or memorandum. Include in
request the name of the naval activity;
the
the
name, location, and telephone number of the
person for whom the request is being made; a
full description of the information or records
needed; and the box number, the FRC
location number, and the accession number
that can be found on the SF-135 returned to
you by the FRC.
SUMMARY
Each office you work in will have its own
unique
aspects.
The
leadership and
management style of your supervisor, the area
of responsibility of the department or division,
and the type of equipment available will have
an effect on filing. But, throughout the Navy,
the basic functions of filing, classifying,
coding, and cross-referencing remain constant.
Learn the SSIC codes and understand the
Navy filing system. You will then be able to
fit into any office and perform effectively as
a YN.
5-9
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