R E P O R T    C O N T R O L    S Y M B O L .    An organization   abbreviation   combined   with   an SSIC  and  a  numeric  suffix  that  signifies  a report  has  been  approved. REVISED   REPORT. An   established report  that  changes  in  any  way. Revised reports   have   to   be   cleared   by   the   reports control   manager. COMPUTER   GENERATED   REPORTS. Reports  generated  by  processing  data  residing in  a  computerized  data  base. EXEMPT   REPORTS.   Reports   that   are not  subject  to  reports  documentation  and symbolization    procedures. INTERNAL   REPORT. A   report   that remains  within  one  organization  for  its  own use. LICENSED   REPORT.   A   report   that   has been  justified  by  the  originator,  reviewed  and approved  by  the  reports  control  manager,  and assigned   a   report   control   symbol   or   an exemption. UNLICENSED   REPORT.   A   report   that has  NOT  been  justified  and  NOT  assigned  a report   control   symbol. REPORT   CONTROL   SYMBOLS A  report  control  symbol  (RCS)  is  assigned by   the   reports   control   manager.   It   indicates that   the   report   has   been   reviewed   and approved  as  a  valid  requirement  and  that  the respondents   have   the   responsibility   of providing  the  requested  information. The   RCS   of   the   highest   authority responsible   for   the   submittion   of   the   report should  appear  on  the  report.  For  example,  if a  DD  symbol  is  assigned  to  a  report,  all responding   commands   will   use   the   DD symbol,  expiration  dates  as  assigned,  and  the associated  report  title. Reports  control managers may not substitute their own symbol for the RCS on a report from higher authority. Commands   are   not   required   to   respond   to unlicensed  or  expired  reports. It  is  important  to  note  that,  although similar   in nature, R C S s    a n d    f o r m s identification  codes  are  separate  entities. Even  though  the  originator  and  SSIC  of  both may  be  the  same,  the  consecutive  number  in each  may  not  coincide.  The  same  holds  true for the relationship between the report and its requiring   directive. INVENTORY   OF   REPORTS An   accurate   and   current   inventory   of recurring  reports  is  essential  for  the  effective operation  of  an  activity.  The  reports  control manager   maintains   this   inventory. A  case folder  must  be  maintained  on  all  reports  for which  an  activity  is  responsible.  The  Reports Record  Card,  OPNAV  5214/5,  may  be  used  to establish   a   manual   inventory   system;   or   an automated   management   data   fields   system may  be  used. The   reports   control   manager   should maintain  a  close  working  relationship  with points  of  contact  within  the  command  who may   be   aware   of   new   or   revised   reports requirements.   Points   of   contact   may   include the   directives   control   point,   forms   manager, mail   room,   or   publications   review   office. ESTABLISHMENT  AND MAINTENANCE  OF  RECORDS After   all   recurring   reports   have   been inventoried   and   classified   by   an   RCS,   one folder  for  each  report  should  be  filed  in  a report  case  file.  Every  folder  should  contain the   following   documents: l   A   completed   copy   of   the   Reports Analysis   Data,   OPNAV   Form   5214/10 l  A  copy  of  the  report  form,  format,  or a  copy  of  the  report 7-3