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d. The number of mail orderlies designated shall be kept to a minimum. The practice of
designating all personnel attached as mail orderlies shall be carefully reviewed; keeping in mined the
fixing of responsibility for accountable mail.
e. Designations. Mail orderlies will be designated on enclosure (3) and DD Form 285,
Appointment of Mail Orderly. Designated personnel are required to carry their cards and a valid
identification card while performing mail-handling duties and to present the card when receiving
mail. DD Form 285 must be strictly accounted for and used only by designated personnel.
f. Terminations. Individuals relieved of mail orderly duties will be reported to the post office
by letter with an annotation describing the reason for termination (transfer, separation, etc.) with DD
Form 285 card attached.
g. Mail Orderly Training. Mail orderlies must be properly trained prior to assuming
mail-handling responsibilities and issuance of their DD Form 285. Training is held on a monthly
basis and will emphasize the importance of postal services, individual responsibilities, and the
serious consequences of negligence in the performance of duty.
h. Delivery of Minor’s Mail. Minors may receive mail in care of their sponsors only.
Delivery in care of others will not be permitted. Accountable mail, Registered/Insured/Certified/
Express Mail/Return Receipt for Merchandise, addressed to sponsors may be pick up by minors only
upon presentation of PS Form 3849, with applicable portions completed by the sponsor, and a valid
identification card.
14. Lobby Box Section
a. With regards to reference (a), the Lobby box section provides a means of delivery of mail
to family members of personnel attached to ships home ported at Yokosuka. Family members living
in the Yokohama area will receive their mail through the Military Post Office in Negishi Housing.
Lobby mailboxes will be assigned on a first come basis.
b. Only applications from family members of sponsors, who are attached to ships
homeported at Yokosuka or assignment to billets requiring frequent travels, will be processed.
Military spouses with official orders to Yokosuka shore based commands are not eligible.
c. Application forms for requesting box assignment are available at the serving post office.
d. Negishi and Ikego post offices provide mail delivery service to DoD personnel and
military members residing in Negishi and Ikego Housing and BEQ/BOQ through individual boxes.
In the event existing boxes are in use, a waiting list will be established. Applications will be placed in
chronological order and assignment will be made as boxes become available. Provisions will be
established for temporary general delivery of mail for customers placed on the waiting list.
e. Individuals not issued a lobby box will receive their mail through their respective division,
department, agency, organization, bank or exchange by means of the “Mail Orderly System.”
f. Personnel with assigned boxes will not allow personnel other than their authorized family
members to use their box number for their correspondence. This restriction from use includes
visiting friends and family who are not legal/authorized family members of the service member.
Violations of this restriction could result in appropriate legal action, a 90-day notice of lobby box
closure, and termination of MPS privileges
15. Non-Mailable Matter. USPS regulations define any article, composition, or material that may
kill or cause injury, or damage the mail or property is non-mailable. The mailer is responsible that items
and substances presented for mailing are not prohibited by postal laws or regulations. Non-mailable
matter includes the following:
a. Lottery matter.
AIII-9
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