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the article forwarded under priority USPS indicia to
the addressee.
ARTICLES FOUND LOOSE IN THE MAILS
You will occasionally find stamps, money, or other
articles loose in a mail pouch. You should make every
effort to match loose articles with the mailing
container(s) from which they were lost. When an
article of value cannot be matched with an addressed
envelope or wrapper, examine the article to try to
determine the sender. If you can determine the sender,
return the article in a USPS official indicia envelope or
in another container with a USPS label affixed.
Enclose a letter of explanation. For articles that cannot
be matched with wrappers and/or ownership cannot be
established, then the following handling procedures
apply:
Articles of minor value, such as pens, pencils,
and stationery, should be given to the chaplain or
other official designated by the commanding
officer for disposition.
Articles such as food, drugs, tobacco products,
toothpaste, and cosmetics and articles contained
in parcels with the mailer’s instructions to
abandon if undeliverable should be destroyed.
Articles of obvious value (including money)
should be forwarded by registered USPS indicia
mail to the appropriate accountable postmaster.
UNCANCELED STAMPS FOUND
LOOSE IN MAIL
Every effort should be made to reaffix loose
stamps to the mail if possible; if not, they should be
destroyed by a military postal supervisor.
IRREGULARITIES
As you process mail, watch for irregularities in the
makeup and dispatch made by other military post
offices or the USPS. If irregularities (discrepancies)
are discovered, an irregularity report must be
completed. Report mail irregularities by preparing a
DD Form 2273, Irregularities in Makeup and Dispatch
of Mail (see figure 9-5). Irregularities may include, but
are not limited to:
Missent mail
Improper tag or label
Improper slide label
Mail discovered in empty equipment
Mail dispatched in defective equipment
Mail transported in wrong mail transport
equipment (MTE) for its class
When reporting irregularities, the postal clerk will
remove the slide label from the sack, pouch or tray
involved and attach it to the DD Form 2273. This will
assist in isolating errors and speeding up corrective
action. Prepare DD Form 2273 in an original and two
copies, and distribute as follows:
If irregularities are between MPOs:
Send the original to the appropriate postal
commander or postal officer (attach the slide
label, facing slip (if any), and tag to the report)
Send one copy to your major command
headquarters
Retain one copy for your MPO file
If USPS errors are noted:
Send the original to the appropriate Joint
Military Postal Activity (JMPA).
Attach the
slide label, facing slip (if any), and tag to the
report.
Send one copy to your major command
headquarters.
Retain one copy for your MPO file.
Follow the instructions given below to prepare DD
Form 2273. Report only one irregularity per form.
Block 1. Enter the date the irregularity is discovered
(YY/MM/DD).
Block 2. If an irregularity is between MPOs, address
DD Form 2273 to the commander or postal officer of the
dispatching activity and enter the address from the
bottom line of slide label (the address of the post office
or activity at fault).
If USPS error, then address it to the appropriate JMPA.
Send the report as follows:
From APO/FPO 09XXX and 34XXX addresses
COMMANDER
JOINT MILITARY POSTAL ACTIVITY -
ATLANTIC
ISC-JFK BLDG 250 ROOM MF-35
JAMAICA NY 11430-9201
From APO/FPO 96XXX addresses
9-11
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