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Other responsibilities of the postal officer include
referring to the MODIS User Guide for the correct
operation of MODIS equipment (if necessary),
contacting SALTS help desk with problems related to
SALTS, and contacting the FLTCINC postal officer
regarding problems that cannot otherwise be resolved.
The postal officer should also review the daily dispatch
report generated from the data submitted to SALTS.
Review of this report may identify inefficient routing
of mail, which can be reported to the appropriate mail
routing authority so corrective action can be taken. As
the postal expert for your command, you should
become knowledgeable of all aspects of the MODIS
system. Your command postal officer will rely on you
to ensure the success of the program.
DELIVERY OF INCOMING MAIL
Now that you have scanned the bar-coded labels on
incoming mail, you are ready to process the mail for
final delivery.
Incoming mail may be separated and delivered by
departments, divisions, and by general delivery. Your
ship or overseas station’s personnel complement will
determine the number of separations required for
incoming mail.
Arrange the letter case to permit rapid sorting of
the mail. When compartments of the letter case are
assigned, reserve those that are easily accessible for
departments or divisions that receive the largest
volume of mail.
GENERAL DELIVERY SERVICE
At overseas locations, dependents may be
provided general delivery service when they are
separated from their sponsor because of a military
situation. At overseas locations, where mail
receptacles are not used for the delivery of personal
mail, retirees authorized MPO privileges may also
receive mail through the general delivery system,
subject to base or status of forces agreements (SOFA).
SORTING MAIL
As you sort mail, the following guidelines apply:
Set aside all Express, certified, and numbered
insured mail to prepare PS Form 3849. NOTE:
Express Mail can only be received at overseas
shorebased activities.
Postmark all missent letters and flats with the
date of receipt on the back of the article and
endorse “Missent to MPO ____.”
Postmark
parcels and publications on the address side.
Then forward the articles to the correct address
with the next outgoing dispatch.
When a piece of mail reaches your office without
postage fully prepaid at the time of mailing, you
must deliver the piece without collecting the
postage-due.
This includes any deficient
postage on a piece for which special services
have been requested.
If registered mail is received in ordinary mail,
follow the guidelines discussed in chapter 7.
Mail received for delivery to individuals or
activities not authorized MPO privileges will be
returned to the sender endorsed ADDRESSEE
NOT AUTHORIZED MPO PRIVILEGES.
SORTING INCOMING PARCELS
When you sort parcels, be sure you separate the
numbered insured parcels from the ordinary and
unnumbered insured parcels.
Unnumbered insured
parcels are treated as ordinary mail and should be
delivered as ordinary mail.
DELIVERY OF ACCOUNTABLE MAIL
Personal accountable mail should be delivered by
the military post office to the addressee or an
authorized agent. Delivery is completed by preparing
PS Form 3849 in the same manner discussed earlier in
this chapter.
Official accountable mail addressed to the
commanding officer, supply officer, and so forth,
should be receipted for on a PS Form 3883.
The
articles should then be delivered directly to a unit mail
clerk, or mail orderly authorized on DD Form 285.
DISPOSITION OF DAMAGED MAIL
All damaged mail, with the exception of registered
mail enclosed in pouches, should be endorsed
DAMAGED IN HANDLING IN THE POSTAL
SERVICE.
Damaged registered mail received in
closed pouches should be endorsed RECEIVED IN
DAMAGED CONDITION. Mail matter damaged as a
result of a catastrophe should be repaired and a letter of
explanation outlining the circumstances that led to the
damage must be enclosed in each repaired article, and
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