This chapter discusses all aspects of processing
registered mail within the Military Postal Service. You
will learn about the procedures to control the acceptance,
dispatch, transfer of custody requirements, and delivery
of registered mail, both incoming and outgoing.
REGISTERED MAIL SYSTEM
Learning Objective: Recall the accepting
and receipting procedures for registered
As stated in the DMM, registered mail is the most
secure service that the USPS offers. It incorporates a
system of receipts to monitor the movement of mail
from the point of acceptance to delivery. Registered
mail service provides the sender with a mailing receipt,
and a delivery record is kept at the post office of address.
Because registered articles may contain money,
valuable articles, or classified material (Confidential
and Secret), it is important that registered mail always
be given proper security.
WHAT MAY BE REGISTERED
Only matter prepaid with postage at the First-Class
or Priority Mail rate may be registered. Stamps or a
postage meter tape must be affixed to registered
articles to cover the amount of postage and fees.
Business reply mail may not be registered.
Registration may only be obtained by presenting the
article at the post office. Mail will NOT be registered
placed in collection boxes or in mail drops in
addressed to post offices to which it cannot be
consisting of two or more articles that are tied or
fastened together, unless the articles are
enclosed in the same envelope or wrapper
Postal insurance coverage may be purchased for
personal mail that is registered in the event of loss or
damage. The mailer must inform the accepting clerk of
the full value of an article presented for registration.
The value of an article determines the fee charged for
registry service. Private insurance carried on an article
does not modify the requirement for declaring the
articles full value.
The value of official mail must also be declared
when presented for mailing so that it may be given
If the mailer desires payment in the event an article
is lost or damaged, postal insurance in amounts of up to
$25,000 can be purchased at the time of mailing.
Values of various items should be declared as shown in
NEGOTIABLE AND NONNEGOTIABLE
To understand how the value of negotiable and
nonnegotiable articles are determined, you must know
the meaning of the two terms. A negotiable item is any
instrument that can be exchanged for cash or goods
without the signature of the bearer. An example of a
negotiable instrument is a gift certificate. All one has
to do to receive the merchandise is to turn in the
Nonnegotiable instruments are items that require a
bearers signature to be exchanged for cash or
Would an income tax check be
considered a negotiable item? No. A tax return check
requires a signature to cash it; therefore, it is
PREPARATION BY SENDER
Postal employees are not permitted to assist in the
preparation or sealing of mail to be registered. The
mail must bear the complete names and addresses of
both the mailer and addressee. Envelopes or packages
that appear to have been opened and resealed, or that
are otherwise improperly prepared, must not be
registered. Padded envelopes may NOT be used for