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domestic registered mail, but they may be used for
international registered mail.
Sealing
All sides of a parcel must be completely sealed (see
figure 7-2). One of the main purposes for registering
mail is to provide security against unauthorized
openings. Where flaps are not completely sealed, tape
must be used to ensure that no free edge is exposed.
Such tape must be of a type that can absorb an ink
impression, such as paper tape or cloth tape. Clear tape
(Scotch tape) and masking tape ARE NOT
ACCEPTABLE.
The mailer must securely seal envelopes.
Self-sealing envelopes are not acceptable as
registered mail unless sealed with paper tape (see
figure 7-3). Envelopes of strong construction may
be accepted for mailing as long as they are
completely sealed. Envelopes sold by the USPS are
ideally suited for registration. If tape is used to seal
the flaps of letter-size envelopes, the tape must not
be placed over the intersections of the flaps. A space
on each side of the intersecting flaps must be left
open for postmarks.
Packaging
All articles presented for registration must be
packaged following the procedures in chapter 3 of this
training manual and Module C of the DMM. As the
accepting clerk, you may refuse to accept an article if
you determine that it is not packaged in a manner that
will assure safe transmission in the mails. The mailer
must also tell you whether or not the item is fragile.
When it is of a fragile nature, the mailer must describe
the interior packaging.
WINDOW ENVELOPES
Window envelopes that do not have a panel over
the opening cannot be used for registered mail. If a
transparent panel is glued to the envelope, the envelope
may only contain matter of no intrinsic value. The
7-2
KIND OF MAIL MATTER
VALUE TO BE DECLARED
Negotiable Instruments-
Instruments payable to
bearer, including stock
certificates endorsed in
blank.
Market value. (All values
are based on the value at the
time of mailing.)
Nonnegotiable Instruments-
All registered bonds,
warehouse receipts, checks,
drafts,
deeds,
wills,
abstracts, and similar
documents. Certificates of
stock
are
considered
nonnegotiable so far as
declaration of value is
concerned unless they are
endorsed in blank.
No value, or replacement
cost if postal insurance
coverage is desired. (See
note below)
Money
Full Value
Jewelry, Gems, Precious
metals.
Market value or cost
Merchandise
Market value or cost
Nonvaluables-matter not
having intrinsic value such
as letters, files, records, etc.
No value, or replacement
cost if postal insurance
coverage is desired. (SEE
NOTE BELOW)
Note: Mailers who do not know replacement costs should
contact a person or firm familiar with such documents and
determine replacement costs before the articles are mailed.
Figure 7-1.A guide for declaring the value of articles to be
registered.
PCf0702
DATE
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Figure 7-2.A parcel showing placement of the APDS for sealing.
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