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scheduled for the same port visit for which you have
been tasked with mail receipt and dispatch
responsibilities. You should be at the airport at least 1
hour before the scheduled arrival or departure time for
unforeseen schedule changes.
RECEIPT SYSTEM
Registered mail service provides a receipt to the
mailer at the time of mailing. Each registered article is
assigned a number for identification purposes. This
number is placed on the article and the receipt at the
time of mailing. A continuous chain of receipts is
maintained thereafter by each person that handles the
article. The person who last signs the receipt is
responsible until a receipt in turn is obtained.
Responsibility thus passes from one person to the next
until the article is ultimately delivered to the addressee
who also signs a receipt.
Registered mail is transported, receipted for, or
processed for delivery by using the following forms:
PS Form 3806, Receipt for Registered Mail
PS Form 3849, Delivery Notice/Reminder/
Receipt
Form 3854, Manifold Registry Dispatch Book
PS Form 3877, Firm Mailing Book for
Accountable Mail
PS Form 3830-A, Registry Dispatch Record
PS Form 3883, Firm Delivery Receipt for
Accountable Mail and Bulk Delivery Mail
OPNAV Form 5110/9, Mail Manifest
DD Form 1384, Transportation Control and
Movement Document
You became familiar with the processing and
receipting of registered mail using PS Form 3806
earlier in this chapter. When the mailer is given the
original copy of PS Form 3806, the article is then
considered accepted as registered mail.
When preparing articles for registration, volume
mailers, such as staffs or units embarked aboard ship,
must use PS Form 3877 (see figure 7-7). The office
responsible for preparing outgoing official registered
mail completes this form. Information required to be
entered on the form:
Block 1: Name and address of mailer
Block 2: Registered mail is checked to indicate type of
accountable mail being mailed
Block 3: List of articles by registry number
Block 4: List of name and address of each addressee for
each article mailed
Block 5: A single diagonal line is drawn to prevent
further entries below last entry
Block 6: The total number of registered articles listed
Block 7: The amount for postage and registration fee is
entered in appropriate area
Before acceptance, the accepting clerk checks
each article number against the entries on the form for
proper completion and ensures all addresses are
correct. The accepting clerk then enters, in Block 8,
the total number of articles received, and signs as the
accepting clerk in block 9.
When PS Form 3877 has been completed and all
information is correct, the accepting clerk places the
APDS on the original and duplicate copy, keeps the
original copy, and gives the duplicate to the mailer.
In the event there are errors noted on the form, the
following procedures apply:
Do not change the registration number on the
form. Draw a line through the incorrect entry,
initial it, and make the correct entry.
If there is an error in the numbers listed and
received after acceptance, and the mailer has
departed the post office, the error should be
corrected and a notation made explaining this
action.
PS Form 3806 and PS Form 3877 are the most
common methods used by MPOs to accept registered
mail.
The accepting office is always considered the
office of origin, regardless of the return address listed
on the article.
Q7-11. When official registered mail is in the control
of military postal clerks, it must be provided
the same security given to classified material
of what level?
Q7-12. What is the purpose of the registered mail
system?
Q7-13. Official registered mail may only be
transported from overseas activities on what
types of air carriers?
Q7-14. Large volume mailers normally will account
for and mail registered articles using what PS
form?
7-7
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