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Block 23: Weight: Enter the total weight of all mail, “in
U.S. POUNDS.”
NOTE: The remaining blocks will be left blank for a
“single shipment” TCMD. For shipments of registered
mail, the following additional blocks must be
completed:
Blocks 33, 34, and 35: Enter the words REGISTERED
MAIL in this area.
Block 41:
Enter the APO or FPO number of the
consignee preceded by a “0" or the six letter
abbreviation of the receiving activity.
Block 42: Enter “1.”
Block 43:
Enter the seal number of the registered
pouches or the registered numbers of the OSPs in the
dispatch.
Block 44(a): Enter “1" after each piece of registered
mail.
Block 44(b):
Enter the weight of each piece of
registered mail.
OPNAV FORM 5110/9
When mail will be transported by COD flight or
opportune aircraft, the mail should be manifested on
OPNAV Form 5110/9 (see figure 9-20). The form is
self-explanatory and may be used for all classes of
mail. However, you should use a separate OPNAV
Form 5110/9 for manifesting registered mail (see
figure 9-21).
When you prepare the form, stamp the original and
each copy with the APDS in the date block and sign it. For
record purposes you should make sure that enough copies
are made to provide copies to all concerned units. For
example, if a dispatch is being prepared for several fleet
units, each unit should receive a copy of the manifest, the
loadmaster should have a copy, and your office must have a
copy signed by the loadmaster. You must retain signed
copies of manifests used to dispatch registered mail for 2
years. Signed copies of manifests used to dispatch regular
mail are retained for 6 months only. After these respective
time periods, if no claim or mail tracer has been initiated,
the forms may be destroyed.
OPNAV Form 5110/9 may also be used to
document mail transported for delivery or dispatch to
or from other postal activities by truck.
Generally, when a ship arrives in a port where an
FMC or MPO is located, the mail for the unit is
dispatched by truck to the pier or fleet landing. When
dispatching a unit’s mail by truck, you should prepare
OPNAV Form 5110/9 in triplicate, and retain the signed
triplicate suspense copy in the post office. The clerk
who delivers the mail signs the triplicate copy and
obtains the required signatures and date of delivery on
the original and duplicate copy(s) of the OPNAV Form
5110/9 when the mail is delivered to the respective
unit(s).
The original should be given to the clerk
accepting delivery for the unit. The duplicate copy of
OPNAV Form 5110/9 is retained by the delivering FMC
or MPO, and the triplicate suspense copy with the
dispatching clerk’s signature is destroyed.
In cases where shipboard MPOs are operated by
only one clerk, a suspense copy of OPNAV Form
5110/9 is also required when mail is transported to an
FMC or MPO.
Q9-48. Military mail dispatched on a foreign
commercial air carrier should be documented
on what PS form?
Q9-49. What is the distribution of an AV-7 form set?
Q9-50. AV-7 dispatch numbers are assigned
consecutively, regardless of carrier,
destination, or mail category beginning at
what point in time?
Q9-51.
What DD form is used to document military
mail dispatched on AMC flights?
Q9-52. What OPNAV form is used to document mail
dispatched by Navy air transport?
Q9-53. When registered mail and ordinary mail are
being dispatched via a COD, a separate
manifest should be used. (True/False)
Now turn to appendix 1 to check your answers.
RECEIPTING FOR MAIL
Learning Objective: Recall the procedures
for receipting for mail from the various types of
carriers.
When mail is received from a U.S. or foreign
commercial air carrier, you will receipt for the
incoming mail by signing the carrier’s copies of the
AV-7 that accompanies the mail. Any irregularities
must be noted on all copies of the document before you
receipt for the mail. Any mail received by AMC or
MSC should be receipted for on the accompanying
documents (DD Form 1384). Normally, this document
is presented by the plane loadmaster in the case of mail
9-41
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