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Q2-11. Monthly audits of the command’s fixed credit
account are conducted by what command
organization?
Now turn to appendix 1 to check your answers.
TERMINATION OF MILITARY POST
OFFICE PERSONNEL DESIGNATIONS
Learning Objective: Recall the procedures
for removing designations of military post
office personnel.
The termination of MPO personnel designations is
required for a wide variety of reasons. The type of
designation and reason for a person’s removal from
postal duties also determines the process required for
completing the termination. We will discuss some of
the reasons for terminating designations and the
procedures for completing the termination forms in the
following paragraphs.
TERMINATION OF MPC
DESIGNATION
As we discussed at the beginning of this chapter, a
military postal clerk’s designation remains in effect
during their entire career. Below are some reasons for
terminating MPC designations:
Discharge from military service.
Change of rating.
Convicted of a crime, such as theft or an offense
of moral turpitude.
Relieved from postal duties for cause, for
example, loss of postal effects through fraud or
intent to defraud, negligence, mismanagement,
or other serious irregularities.
Consistent overages or shortages in account
audits in excess of tolerance.
Failure by the member to show required progress
in training programs established by their
military service or command.
Procedures, authority for, and distribution of
termination actions are the same as for designations.
The original DD Form 2257 is maintained in the MPO
files for 2 years from the termination date (see figure
2-13), and the member’s DD Form 285 must be
voided, and maintained on file for two years (see
figure 2-14).
Military or civilian personnel, who are relieved
for negative reasons provided in paragraph l above,
will not be considered eligible for further postal
assignments or positions. Commanders relieving such
personnel from postal duties must coordinate this
action with personnel offices to ensure personnel
records are properly annotated to prevent
reassignment to postal duties.
A person whose designation is terminated must
cease all postal duties by the effective date of revocation.
TERMINATION OF COPE DESIGNATION
When it becomes necessary to terminate a COPE’s
designation (relief is present), the termination
procedures are the same as the procedures for
designating a new COPE.
If it becomes necessary to terminate a COPE’s
designation and no qualified relief is immediately
available to continue operation of the post office, the
postal effects and funds must be placed in the custody
of a commissioned or warrant officer designated by
the responsible commander (normally the reserve
custodian). In addition, operations should be
suspended until a designated replacement is on board.
If possible, give the COPE being relieved receipts to
document the transfer. DOD 4525.6M Volume I,
chapter 1, explains procedures for suspending
operation of an MPO.
Figure 2-13 illustrates a termination on a DD Form
2257. Use instructions listed below to complete the
process.
Block 1. Enter the date the designation is terminated.
Block 2. Enter the reason for termination and effective
date.
Block 3. Type or print name of terminating official.
Block 4. Enter the terminating official’s paygrade.
Block 5. Signature of terminating official.
Block 6. Enter the terminating official’s duty title.
TERMINATION OF MAIL ORDERLY’S
DESIGNATION
When it becomes necessary to terminate a mail
orderly’s designation (transfer, dereliction of duties,
2-12
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