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required to be submitted to authorities outside the
command.
All assigned postal activities above mailroom level
are required to have an inspection conducted by major
commanders or their designated representatives. An
audit of the COPE’s accounts during this inspection
will meet the annual inspection requirements as
outlined in the DOD Postal Manual, Volume I.
Inspections of shipboard Navy post offices will be
conducted under the guidance of the Navy Command
Inspection Program. Postal Advisors may augment the
immediate unit commander’s command inspection
team to conduct the shipboard postal functional part of
the inspection. The audit conducted by this inspection
will satisfy the monthly audit required for that time
frame.
Commanding officers are encouraged to request
postal assessment visits by Postal Advisors between
formal command inspections. A formal inspection or
postal assessment will be conducted on each shipboard
military post office at no less than 18-month intervals,
and annually for overseas shore-based post offices.
VENDING EQUIPMENT SALES AND
SERVICE (VESS) REPORTS
Each COPE or MPC associated with self-service
vending equipment must complete PS Form 8130,
Vending Equipment Sales and Service Log, detailing
the equipment serviced and maintained during each
accounting period (see figure 14-11). All self-service
vending-related time, out-of service codes, and costs
must be reported. At the end of each accounting
period, this report is submitted to NPFO San Diego.
Entering information on PS Form 8130 as follows:
Reporting Period.
Enter the accounting period and fiscal year for the
corresponding information on the complete form.
Location Information.
ZIP + 4: Enter the ZIP + 4 for the geographical location
of the equipment.
Location Name: Enter the name of the location.
Type Code: Enter the two-digit code (ML) from Table
14-2.
14-19
PCf1410
Figure 14-10.—An example of a completed PS Form 3368.
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