Excluded Discrepancies
MATERIAL CUSTODY
Learning Objective: Determine supply officer
Discrepancies excluded from the reporting
and other head of departments responsibilities
procedure described above are as follows:
for the storage, security and inventory control
Discrepancies found while material was in
of such material.
storage.
Custody means immediate charge and control
exercised by a person or authority over a property or
Discrepancies involving local base or station
record. As a SK, your job will include protecting and
deliveries to or return from internal satellite
maintaining material in the custody of your activity. The
activities.
custodial responsibility for Navy material depends on
Discrepancies involving shipments of privately
different situations.
owned vehicles.
When material is stored in storeroom or other areas
assigned to the supply department, the supply officer is
S h i p p i n g - t y p e d i s c r e p a n c i e s i nvo l v i n g
responsible for the storage, security, and inventory
personal property shipments.
control of the material. The supply officer may delegate
this responsibility to the person in charge of the
Product quality deficiencies.
storeroom or storage area.
Transportation-type discrepancies covered by
Stock material may be stored in other than supply
NAVSUPINST 4610.33.
department spaces when the requirements stated in
NAVSUP P-485 have been met. The supply officer
Discrepancies resulting from UNREP.
maintains records relating to supply transactions of all
material stored in the other department spaces.
PREPARATION OF THE SUPPLY
Another category of custody is material in
DISCREPANCY REPORT (SDR)
sub-custody of other department heads. Maintenance
assistance modules (MAM) and ready service spares
Item shipping and packaging discrepancies are
(RSS) are located in the appropriate operating and
reported on the Supply Discrepancy Report,
maintenance spaces under the sub-custody of the
Standard Form 364, as shown in figure 4-17 and
operating or maintenance personnel.
4-18.
MATERIAL IN SUPPLY DEPARTMENT
The Standard Form 364 (SDR) is submitted by
SPACES
receiving or transshipping activities within 15 calendar
days from the date of receipt of shipments from all
The supply officer is responsible for the storage,
activities. When extenuating circumstances prevent
security, and inventory control of material stowed in
submission of the SDR within this time frame, the reason
storerooms. This includes material stored in other
for delay is entered in block 12 of the ROD. A SDR is
areas assigned to the supply department. The supply
submitted by all activities 70 calendar days from the date
officer may delegate this responsibility to the person in
of shipment from government activities and 60 calendar
charge of the storeroom or stowage area.
days from the date of shipment from commercial sources
for items determined to be lost through parcel post
MATERIAL IN CUSTODY OF OTHER
shipments.
DEPARTMENT HEADS
Action activities are required to reply to customers
within 45 days of receipt of the SDR providing resolution
Sometimes, it is necessary to store bulk items
of the discrepancy or interim status. When a SDR is
under the control of other department heads. Stowage
passed to another activity for further action, the customer
of supply stock items in other department spaces must
is advised. After original SDR is submitted, subsequent
have a written authorization by the commanding
follow-ups should be sent at 30-day intervals. Activities
officer. The authorization will specify the supply
submitting the SDR are responsible for all follow-up
officer's responsibilities. These responsibilities may
action. For instructions on how to prepare the SDR, refer
include procedural instructions, stock replenishment,
to NAVSUPINST 4440.179 (series) and NAVSUP
physical inventory, and record maintenance. The
P-485.
authorization also should include the responsibilities
4-21
