Repair material received that has been stripped
Defense Logistic Agency will accept Supply
Discrepancy Reports by mail, telephone, electronic
of parts or components without inventory
mail, facsimile and message.
manager authorization, regardless of dollar
value.
Shipping Discrepancies
M a t e r i a l w i t h r e p e t i t ive d i s c r e p a n c i e s
Shipping discrepancies attributable to or the
observed, regardless of dollar value.
responsibility of the activity shipping the material
(including contractors, manufacturers, or vendors)
Packaging Discrepancies
are reported by the receiving activity on a Supply
Discrepancy Report (SDR), Standard Form 364. For
A discrepancy report must be made on the
shipments received from DOD activities, GSA supply
following packaging discrepancies:
distribution facilities, contractors, and
Unsatisfactory conditions resulting from
manufacturers, a SDR is prepared to report materials
with one or more of the following discrepancies:
improper packaging that cause or render the
item, shipment, or package vulnerable to loss,
Shortages or overages valued in excess of 0
delay, or damage when the estimated or actual
per line item, except classified or protected
cost of correction exceeds . This may
items that are reported regardless of the dollar
include loss or damage to the item, shipment, or
value. Shortages or overages valued at 0 or
package except when the report is otherwise
less and reported shortages that were not
credited or replaced by the consignor are
required as prescribed in NAVSUPINST
processed as an original receipt.
4610.33.
Erroneous material, unacceptable substitutes,
Packaging-related discrepancies, resulting in
or duplicate shipments regardless of dollar
damaged material that may endanger life,
value. An exception to this is erroneously
impair combat or deployed operations, or affect
issued material that can be readily reconciled
other material. These types of discrepancies
with a local supply activity.
must be reported immediately to the shipping
Material received from a previously canceled
activity, contracting office, and control point by
requisition for which a copy of the confirmation
the fastest communication medium to enable
of cancellation is required and the line item is in
the shipper to take immediate corrective
excess of 0.
action. Standard Form 364 must be transmitted
by mail within 24 hours of the initial report.
DOD shipments (line item value in excess of
0) when the condition of the item is found to
Improper identification of containers or items
be other than that shown on the shipping
that require opening the container or result in
document.
improper storage of the material regardless of
Material with a line item value in excess of 0
cost.
with an expired shelf life.
Packaging discrepancies, regardless of cost,
M a t e r i a l s h i p p e d t o t h e w r o n g a c t iv i t y,
involving hazardous materials, including
regardless of value.
improper identification markings of items and
Material with item technical data markings that
packs of utilized loads, regardless of whether
are missing or incomplete.
damages or other unsatisfactory conditions
have resulted.
Material with supply documentation that is
missing or improperly prepared regardless of
Excessive packaging by contractors resulting
dollar value.
in additional cost to the government.
Items with a line item value in excess of 0
R e p e t i t ive p a c k a g i n g d i s c r e p a n c i e s t h a t
that were reported shipped by parcel post but
impose a significant burden on receiving or
n o t r e c e ive d o r r e c e ive d i n a d a m a g e d
condition.
transshipment activities.
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