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Members Discharged Under Other than Honorable Conditions
Disbursing Clerk 1 & C - Military manual for administrative purposes
Summary - 14061_59
United States.—  If the confinement is by civil authorities   in   the   United   States,   no   travel   and transportation  entitlement  is  authorized. TRAVEL EXPENSES NOT PAYABLE BY THE GOVERNMENT We have been discussing many different types of travel  allowances  based  on  special  circumstances.  As a DK, you must also recognize the situations in which travel  expenses  are  not  paid  by  the  government. Some of the more common cases in which travel expenses are not paid by the government are as follows: Permissive travel orders (An order  permitting a member to travel as distinguished from an order directing a member to travel.) Travel on orders but not on public business, such as nonofficial recreational programs Attendance   at   public   ceremonies   or demonstrations  for  which  the  sponsoring  agency bears  the  expenses Return from ordinary leave to overseas duty stations  when  no-cost  transportation  is  not available to the member Members are not entitled to government-paid travel in many other situations.    Whenever  you  are  dealing with  travel  claims,  always  consult  the  most  recent edition of the JFTR and NTI for  official  guidelines. CONTROL OF WASTE, FRAUD, AND ABUSE IN TRAVEL CLAIMS The DO is responsible for the correct payment of all vouchers presented for payment. In dealing with any travel claim, the DO may request the claimant to furnish explanations  or  further  evidence.  The  disbursing officer may make such requests whenever the voucher and  its  substantiating  documents  appear  not  to constitute  a  legal  obligation  of  the  government  under the appropriation chargeable or when the facts stated appear  to  be  inaccurate.    Depending  on  whether  the claim contains excessive expenses that can be supported by  valid  documentation  or  evidence  of  deliberate  fraud, the DO must know and follow the correct procedures. CLAIMS INVOLVING EXCESSIVE EXPENSES The   General   Accounting   Office   (GAO)   has consistently  ruled  that  travel  expense  reimbursement will  be  limited  to  actual  and  necessary  expenses incurred   in   the   conduct   of   official   business. Additionally,  GAO  has  held  that  the  employing  agency is  responsible  for  determining  the  necessary  and reasonable  expenses  to  be  reimbursed. But in the context of an individual travel claim, who is the employing agency? According to DON policy, the employing agency is the claimant’s CO. This means a DO who receives a travel claim containing items that appear  to  be  excessive  can  refer  the  claim  to  the claimant’s   CO   for   review,   determination,   and certification. After receipt of the CO’s certification, the DO will make payment subject to JFTR limitations. The  CO’s  certification  will  be  attached  to  the  original voucher,  and  a  copy  will  be  attached  to  the  DO’s retained  copy. NOTE:  In  cases  where  claims  cover  periods  of ACDUTRA, the DO will request that the CO of the command   delivering   the   orders   make   the determination. FRAUDULENT  CLAIMS Ultimately, the DO is accountable for the payment of any fraudulent claim, even though he or she was not a direct participant in the fraud. In fact, the  DODFMR, Volume  5,  assigns  primary  responsibility  for determination of fraud to the DO. It also prescribes general guidelines concerning the factors on which fraud determinations should be based, how fraudulent claims  should  be  referred,  and  the  administrative procedures  for  processing  these  claims.  DOs  are expected to exercise sound judgment and make sure these  guidelines  are  consistently  applied. In  any  questionable  claim,  a  DO  may  request additional  amplifying  information  from  the  claimant. This  may  be  in  the  form  of  a  written  explanatory statement  signed  by  the  claimant,  a  command endorsement,  receipts,  a  vehicle  registration,  or  proof of base registration of a vehicle at the claimant’s current duty  station.  The  DO  may  use  any  other  type  of evidence  to  reduce  doubt.  Under  no  circumstances should   the   disbursing   office   return   a   suspected fraudulent claim to the claimant since this action would allow  the  claimant  the  opportunity  to  destroy  evidence that might be relevant to a criminal investigation by the Naval Criminal Investigative Service (NCIS). When,  in  the  opinion  of  the  DO,  the  evidence provided by the claimant fails to remove the suspicion of fraud, the DO’s CO should refer the claim to the NCIS for action. At the appropriate time during the 3-14

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