consideration for CMFs are Pensacola, Florida; and
Puget Sound, Washington.
REDUCING POSTAGE COSTS
Activities not served through a CMF can reduce
postage costs through proper mail piece preparation,
class/service selection, and selecting the appropriate
medium by which information is transmitted.
Do not use U.S. Government messenger (guard
mail) envelopes for the consolidation of USPS
When less expensive, communicate by e-mail,
Defense Switched Network (DSN) Telephone, or
Update mailing lists regularly. Incorrect or
incomplete addresses cause mail to be delayed or
returned and wastes postage. Incorrect or incomplete
addresses require rework to properly prepare the
article for re-mailing. In addition, it reduces the
amount of mail subjected to Second Destination
Transportation (SDT) charges.
Use guard mail courier service for delivery to
military activities or executive board agencies, (VA,
GSA, IRS, etc.) within the same area to avoid postage.
Consolidate individual pieces of correspondence
addressed to the same location in one envelope. If
unable to consolidate the pieces, use the smallest
possible envelope. USPS assesses a surcharge on
envelopes weighing one ounce or less when the length
exceeds 11 1/2 inches, the height exceeds 6 1/8 inches,
or the thickness exceeds 1/4 of an inch.
Reduce mailing weights by printing on both sides
of the paper, selecting the lightest weight paper, using
the smallest envelope or package, and promoting
computer output formats that allow the maximum use
of available print space.
Ensure all items mailed pertain exclusively to U.S.
Government business and contain no personal matter.
Limit the use of expensive special services
(registered, certified, and insured) except when
To meet the Required Delivery Date (RDD), use a
less costly class of mail. As a general rule, Standard
Mail (A) or Standard Mail (B) weighing over one
pound is less expensive than First-Class or priority
mail. Consider a carrier other than USPS to ship at
lower rates if security requirements are met. Before
using commercial carriers, ensure items being mailed
are not required to be sent by USPS.
Use presorted First-Class and Standard Mail (A)
bulk rates when the mail qualifies. First-Class
mailings that contain 500 or more pieces and Standard
Mail (A) mailings that contain 200 pieces or more can
qualify for a less expensive presorted rate. Details
about other discount rates can be obtained from your
local CMF or USPS account representative.
Do not affix postage to courtesy reply return mail
that is normally used when mailing RSVPs for
retirements, change of commands, commissioning,
and so forth. Allow the addressee to affix the required
Obtain priority and Express Mail envelopes,
mailing containers, and labels from the USPS. These
i t e m s a r e f r e e a n d c l e a r l y i d e n t i f y m a i l i ng
Type or print addresses by mechanical means in
uppercase letters without punctuation, except for the
hyphen in the ZIP+4 Code. Include the street address
or post office box number on the delivery line of the
address. Mail that is addressed properly can be sorted
by machine and barcoded. If your mail is processed by
automated equipment through a CMF or other mail
center, your command can share in discounts offered
by the U.S. Postal Service.
Q5. Envelopes larger than 11 1/2 inches and 6 1/8
inches wide, or 1/4 of an inch thick are assessed
a surcharge if the weight is less than how many
SECURITY OF POSTAGE STAMPS
To prevent unauthorized use, in addition to the
security measures listed in OPNAVINST 5218.7,
enclosure (1), chapter 5, Paragraph B3, the OMM will
Records reflecting the number and cost of
commercial postage stamps, stamped envelopes,
and stamped cards procured, used, and on hand
are maintained. Figure 1-1 shows the Daily
Record of Stamps, Stamped Paper, and
Nonpostal Stamps on Hand, PS Form 3295.
A locally generated daily stamp sales worksheet
is shown in figure 1-2.
A monthly audit of the official stamp stock is
conducted and recorded on an audit form (fig.