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Signature in Service Records
If  BUPERS  (PERS  292)  disapproves  the  SRB request,  the  reason  will  be  stated  and  guidance  for resubmission  (if  applicable)  will  be  provided. OPNAVINST  1160.6A  provides  more  information on  specific  eligibility  criteria  for  members  with  broken service, zone eligibility criteria, and specific policies, and provides sample page 13, Record of Administrative Remarks, NAVPERS 1070/613, entries. The instruction and NAVADMIN 066/91 also provide a sample work sheet  to  determine  SRB  amount,  message  preparation instructions,  sample  of  SRB  request  message,  and  other information  pertinent  to  reenlistment  bonuses. DISPOSITION OF OBSOLETE RECORDS AND FILES According to SECNAVINST 5212.5C, you dispose of records and files on a given date or should after a specified event or action. Files should be terminated periodically  to  ease  disposal  action  and  assist  with reference to current records. Establish specific cutoff periods for each record series accumulated. This allows disposal or transfer to occur in uniform chronological blocks. Terminate  correspondence  files  and  most  other general  files,  as  well  as  numerical  files  or  documents, annually at the end of the calendar year. Fiscal and accounting records must be closed out annually at the end of the fiscal year. Terminate  case  files  when  action  has  been completed or on the occurrence of a particular event or action. For example, certain contract files are removed from the current file and placed in the completed file when all shipments have arrived or final payment under the contract has been made. If files are eligible for destruction when less than 1 year old, they should be cut off at shorter intervals; for example, cut off files eligible for destruction when 6 months old at the end of 6 months and those eligible for destruction when 3 months old at the end of 3 months. Consider continuity, use, and volume, as well as the retention  period,  as  factors.  A  general  rule  to  follow  is to  set  cutoff  periods  according  to  the  volume  and retention  period. Move cutoff or terminated files to lower file drawers or  to  other  less  convenient  office  space. ENLISTED AND OFFICER SERVICE RECORDS No  personnel  records  are  maintained  for  each enlisted member of the Navy and Naval Reserve; the permanent  microfiche  record  is  maintained  by  BUPERS and the other record is maintained by the personnel office  or  PERSUPPDET  supporting  the  individual’s duty  station.  A  U.S.  Navy  Enlisted  Service  Record (folder),  NAVPERS  1070/600,  is  kept  for  each  current member of the Navy or Naval Reserve. The service record consists of a flat folder bearing the full name and social security number (SSN) of the member. The  enlisted  service  record  provides  a  local reference   file   of   documents   for   personnel administration.  The  record  is  the  property  of  the government and not the member. Official documents and service record pages are a vital and permanent part of the record and entries may be made only by those authorized  by  the  CO.  The  service  record  must  not  be used  as  a  depository  for  wills  or  other  documents  of  a personal nature. If the service record is lost, a copy should be requested from CHNAVPERS (PERS 312) per  the  MILPERSMAN,  Articles  5010125  and 5010280. Adverse matter should not be filed in the service record without first giving the member an opportunity to review the material and submit a statement on it. If the member reported on chooses to make no statement, that intention should be indicated in writing either by the member’s signed and dated declination or the expiration of a stated period that the member has to submit a statement  after  having  been  advised. Two  personnel  records  are  maintained  for  each officer of the Navy and Naval Reserve. The permanent record is maintained by CHNAVPERS in microfiche format  and  the  U.S.  Navy  Officer  Service  Record (folder),   NAVPERS   1070/66,   is   maintained   by   a military personnel records administrative office that supports the officer’s current duty station. The service record consists of a flat folder bearing the full name and SSN of the officer. The officer service record provides a local reference file of documents for personnel administration. The record is the property of the government and not of the officer. Official documents and service record pages are a vital and permanent part of the record and entries may be made only by those authorized by the CO. The service record must not be used as a depository for wills or other documents  of  a  personal  nature.  The  CO  and  the individual officer jointly make sure the service record is 1-13

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