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Figure 6-2.óRecord of Disclosure, OPNAV 5211/9
ashore.  If  the  squadron  deploys,  it  is  not  uncommon  for a command to maintain both the enlisted and officer service records in one administrative office. Responsibility  for  Content Although  the  officer  service  record  is  the  property of  the  U.S.  Government  and  not  the  officer,  the commanding  officer  and  the  individual  officer  are jointly  responsible  for  making  sure  the  service  record  is complete, and that it contains information pertinent to the  officer’s  career. Adverse Matter Adverse  matter  in  an  officer  service  record requires  a  special  process.  Adverse  matter  is  not filed in the service record without first affording the officer  an  opportunity  to  review  the  material  and submit a statement concerning it. If the officer chooses to make no statement, that intention is indicated in writing  either  by  the  officer’s  signed  and  dated declination  or  the  expiration  of  a  stated  period  of time  (of  which  the  officer  was  previously  advised) during  which  the  officer  could  have  submitted  a statement. STANDARD FILING SEQUENCE FOR FIELD SERVICE RECORD DOCUMENTS When  documents  are  submitted  or  received  on behalf of an officer, the PN is often responsible for filing them in the service record. You must learn to file these documents  on  the  appropriate  side  and  in  the  correct sequence. Remember, not all documents you will read about in this chapter will apply to every officer. The examples in this chapter are intended to show you the  standardized  filing  sequence  of  the  documents  that are  most  frequently  found  in  officer  field  service records. You should normally file only the current copy of  each  document.  Remember,  the  officer  service record  should  contain  only  the  required  information. This  record  is  not  intended  to  be  a  depository  for wills  or  other  documents  of  a  personal  nature.  In maintaining this record, you may have to purge excess information. In the following sections, you will read about the correct  sequence  in  which  required  documents  should be filed. You will learn which documents need to go on the left side, which need to go on the right side, and the order in which the documents should appear. In the examples shown, a  (T) appears  in  front  of  specific documents, identifying these documents as temporary. These  are  the  ones  you  should  remove  from  the field  service  record  and  return  to  the  officer  upon the   officer’s   permanent   change   of   station   (PCS) transfer. Left Side The following documents should go on the left side of the officer service record. File them in the following order with the first document mentioned on top: l   Record   Identifier   for   Personnel   Reliability Program,  NAVPERS  5510/1. .  Record  of  Disclosure,  Privacy  Act  of  1974, OPNAV 5211/9. (A sample of this form is shown in fig. 6-2.) . Personnel Reliability Program Screening and Evaluation  Record,  NAVPERS  5510/3. l    Certificate  of  Personnel  Security  Investigation, Clearance  and  Access,  OPNAV  5520/20. l   (T)   Official   correspondence   from   current command;  for  example,  letters  of  appreciation  and commendation,  and  temporary  designation  letters. .       Current PCS orders and all endorsements. l  Officer Application/Orders for Inactive Duty Training,  NAVRES  1321/1. .   Inactive Duty Training Orders: Termination/Cancellation    Modification,    NAVRES 1321/2. .     (T) Certificates from Navy schools, training, and correspondence   courses. .       Personal and unit award citations. *  Letters  of  permanent  warfare  designation, significant  qualifications,  special  duty  assignments,  and incentive  pay. 6-4

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