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Standard  Navy  Clothing  Stock
vending machines. For cost of operation vending machines, enter the total value of all items for the vending  machines  from  the  Cost  of  Operation column. GAINS OR LOSSES Once  you  complete  inventory  and  closeout,  the NAVSUP Form 235 and the NAVSUP Form 464 gains  or  losses  are  identified.  The  amount  of  those gains or losses is a difference compared to the total sales  for  an  individual  outlet  or  the  total  sales for   all   outlets.   The   amount   or   percentage   of difference  determines  what  course  of  action  the ship’s   store   officer   must   take.   Determine   the percent  of  difference  for  the  entire  ship’s  store operation  using  the  formula  shown  in  figure  6-13. In  the  example,  the  total  difference  of  all  sales outlets including the bulk storeroom is $246.44, the total net loss. The figures for the differences of each individual sales outlets are obtained from the Ship’s Store Afloat Financial Control Record, NAVSUP   Form   235,   and   the   figures   for   the differences  of  the  bulk  storeroom  are  obtained from  the  discrepancy  list.  The  total  net  loss  of $246.44 is then divided by the total sales for all the sales outlets of $86,877 for the net difference of  .28  percent.  Once  you  determine  the  net difference,  then  determine  if  it  is  within  monetary limits.  An  excessive  difference  exists  when  the total  inventory  dollar  value  difference  between  the financial   control   records   and   the   physical inventory  exceeds  $750  or  1  percent  of  total  sales, whichever is greater. If this is the case, then the ship’s  store  operation  is  not  within  monetary limits  and  action  must  be  taken. ACTIONS  TAKEN  FOR  EXCESSIVE DIFFERENCES When  an  excessive  difference  is  discovered during  records  closeout,  the  supply  officer  must be  notified  and  all  ship’s  store  accountable  spaces are  secured  and  numbered  car  seals  placed  on them  until  the  difference  can  be  resolved. COMPUTING  GAINS  OR  LOSSES ACTIVITY Retail store Snack  Bar  (Retail  items) Snack  Bar  (Manufactured  Items) Standard  Navy  Clothing  Store Can  Drink  Vending  Machines Bulk   Storeroom Total SALES $49,161.80 $8,623.15 $2,060.20 $13,865.55 $13,166.30 N / A $86,877.00 GAIN   OR   LOSS REPORTED  FROM –  $116.20 NAVSUP  Form  235 +$15.75 NAVSUP  Form  235 0 NAVSUP  Form  235 – $22.63 NAVSUP  Form  235 – $8.45 NAVSUP  Form  235 –$114.91 NAVSUP  Form  464 –$246.44 COMPUTATION The  difference  $246,44 divided  by the total sales equals the  net  difference of   .28% The  ship’s  store  operation  has  a  net  loss  of $246.44  with  a  net  difference  of  .28  percent Figure 6-13.–Computing gains and losses. 6-23

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