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FILE SSA-20
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SHIP’S STORE LOGS There are several ship’s store logs kept on file in  the  ship’s  store  office.  In  manual  records- keeping, these logs are normally maintained in one standard-size  green  logbook.  ROM  users  do  not have to maintain the purchase order, requisition, or  expenditure  logs  because  the  ROM  system automatically  assigns  serial  numbers  to  purchase orders,  requisitions,  and  expenditures. PURCHASE  ORDER  LOG The   purchase   order   log   is   used   to   record purchases of ship’s store stock (fig. 2-11). In the second column under P.O. No. there are two sets of   numbers.   These   two   numbers   are   your purchase order numbers. The first digits are the Julian date. The first digit of the Julian date is the year and the last three digits are the day of that  year.  Example:  January  9,  1989  would  be Julian date 9009. The last four digits under the second column in the purchase order log are your serial number. For purchase orders serial numbers 9700  through  9899  will  be  used. REQUISITION  LOG The  requisition  log  provides  a  record  of  all requisitions  and  is  also  shown  in  figure  2-11.  This log is very similar to the purchase order log except serial numbers are assigned in the 9900 through 9999  series. EXPENDITURE  LOG The expenditure invoice log provides a record of  all  expenditures  assigned  an  expenditure  serial number (fig. 2-12). You will get the expenditure serial  numbers  from  the  storekeeper  and  post them  in  your  log. Figure 2-11.—Requisition and purchase order logs. 2-20

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