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Preparing the Stock Record - 14238_38
Figure 2-12.—Expenditure invoice log. CREDIT   MEMORANDUM   LOG STOCK RECORD FILES The credit memorandum log provides a record The   Stock   Record,   NAVSUP   Form   464,   is of all credit memos. This log is maintained using designed to provide the user with individual item the  following  columns: inventory.  In  manual  recordskeeping,  the  Stock Expenditure number of the DD Form 1149 Name  of  vendor Date  of  credit  memorandum Credit  memorandum  number Total money value of returned merchandise Purchase order number that credit memo- randum  was  applied  against  in  ordering new  merchandise Record, NAVSUP Form 464, is maintained in the stock  record  card  file  in  alphabetical  order  by category  of  merchandise.  The  NAVSUP  P-487 lists  the  categories  of  merchandise.  You  should use  it  as  a  guideline  for  setting  up  your  stock record  card  file  in  manual  recordskeeping.  In manual  records,  a  separate  NAVSUP  Form  464 is  maintained  for  every  line  item  stocked  on  board with  the  exception  of  special  order  items. When  operating  the  ROM  system,  the  Stock Record,  NAVSUP  Form  464,  is  the  key  element in  documenting  ship’s  store  transactions.  ROM users   must   create   a   new   stock   record   before 2-21

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