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ordering any new merchandise. Stock records are
referred to in the ROM as stock record masters.
Stock record masters can be added, modified,
deleted, printed, and viewed via the stock record
maintenance function, selection one from the
ROM master menu. All stock record masters are
kept by the ROM in the stock record master file.
Each record provides detailed information about
a stock item, including the information kept on
the manual Stock Record, NAVSUP Form 464.
Each stock record master is identified by a stock
number, and only one stock record master can
be kept on file for each stock number.
PREPARING THE STOCK RECORD
In manual recordskeeping, when a new line
item is received, you should prepare a new stock
record. When using the ROM system, you have
to create a new Stock Record, NAVSUP Form
464, before ordering a new line item. Therefore,
you won’t have to worry about creating a new
stock record master when the new line item is
received.
Each line item is assigned a different stock
number and consists of each different size, brand,
color, model number, and price line. The follow-
ing are some examples of two separate line items:
Size—ball caps small and ball caps medium
Brand—Winston 100s and Salem 100s
Color—billfolds green and billfolds blue
Model number—Panasonic clock radio model
RC-6050 and Panasonic clock radio model
RC-55
Price line—prerecorded tapes $6.98 and pre-
recorded tapes $4.98
In manual recordskeeping, never combine two
different line items on one stock record even if
the cost and retail price are the same. In ROM
procedures, when a new stock item is added to
the stock record master file, the stock number
must not already exist in the ROM system data
base.
Figure 2-13.—Preparing the Stock Record, NAVSUP Form 464.
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