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Preparing the Stock Record - 14238_39
ordering any new merchandise. Stock records are referred to in the ROM as stock record masters. Stock  record  masters  can  be  added,  modified, deleted, printed, and viewed via the stock record maintenance   function,   selection   one   from   the ROM master menu. All stock record masters are kept by the ROM in the stock record master file. Each record provides detailed information about a  stock  item,  including  the  information  kept  on the  manual  Stock  Record,  NAVSUP  Form  464. Each stock record master is identified by a stock number,  and  only  one  stock  record  master  can be  kept  on  file  for  each  stock  number. PREPARING  THE  STOCK  RECORD In  manual  recordskeeping,  when  a  new  line item is received, you should prepare a new stock record.  When  using  the  ROM  system,  you  have to  create  a  new  Stock  Record,  NAVSUP  Form 464, before ordering a new line item. Therefore, you  won’t  have  to  worry  about  creating  a  new stock  record  master  when  the  new  line  item  is received. Each  line  item  is  assigned  a  different  stock number  and  consists  of  each  different  size,  brand, color, model number, and price line. The follow- ing  are  some  examples  of  two  separate  line  items: Size—ball  caps  small  and  ball  caps  medium Brand—Winston  100s  and  Salem  100s Color—billfolds  green  and  billfolds  blue Model number—Panasonic clock radio model RC-6050  and  Panasonic  clock  radio  model RC-55 Price line—prerecorded tapes $6.98 and pre- recorded  tapes  $4.98 In  manual  recordskeeping,  never  combine  two different  line  items  on  one  stock  record  even  if the  cost  and  retail  price  are  the  same.  In  ROM procedures,  when  a  new  stock  item  is  added  to the  stock  record  master  file,  the  stock  number must not already exist in the ROM system data base. Figure 2-13.—Preparing the Stock Record, NAVSUP Form 464. 2-22

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