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permit access to the detailed tapes and the key that
controls the selection levers. All levers will be
locked in the cash position except when the cash
collection agent is making collections.
Cash Register Tapes
If the cash register you are using generates
tapes, two tapes will be generated. One tape will
be produced for the individual customer, while
the detailed tape is retained in the register for
record of sales. When the detailed tape gets
close to running out a green streak will
appear on the tape itself. Once the tape
runs out you will not be able to use the
cash register again until the ships store
officer or cash collection agent changes the
tape. The cash collection agent will sign
and date the used tape and turn it over
to the ships store officer for filing in the
Accountability File, SSA-21. The tape is eventu-
ally placed in the retained returns.
CHANGE FUNDS
At the beginning of each accounting period
or when the store is reopened after being closed
for over 72 hours, advance funds are provided to
the store operator by the disbursing officer. On
ships operating multiple retail outlets, this advance
may be made by the ships store officer, the
designated officer assistant, or designated cash
collection agent. The operator must sign a Cash
Receipt Certificate, NAVCOMPT Form 2114, for
the funds. The funds are used as change until such
time as sales are sufficient to provide the required
change. The amount of the change fund is usually
$50. An instruction on the change funds,
including the amount of the change fund, will be
approved by the commanding officer and included
in the supply department instructions. The
advanced change fund is not registered on the cash
register, but remains in excess of proceeds from
the sales. At the close of the business day or as
soon as possible thereafter, the retail store
operator returns the amount of funds advanced
to the retail store before reading the cash register.
At this time, the receipt originally given for the
funds is destroyed. Advanced change funds may
remain in the cash register overnight only when
the days sales have not produced sufficient cash
to provide change for business the following day.
On special occasions such as paydays, when a
greater amount is required temporarily for
change, an extra amount may be entrusted to the
retail store operator upon presentation of his or
her receipt. Such extra amounts must be specified
in the instructions of the commanding officer to
the ships store officer.
CASH TRANSACTIONS
All sales in the ships store are made on a cash
basis and United States currency is the only
currency acceptable. In addition to U.S. currency,
the customer has the option of using either a
personal check or travelers check. The ships
store as a matter of necessity must impose certain
conditions on accepting these documents instead
of cash.
PERSONAL AND TRAVELERS
CHECKS
The most widely used alternative to cash is the
personal check. You can accept personal checks
only from active duty or active duty for training
personnel for the amount of purchase only. Two-
party checks are not acceptable. Personal checks
must be on a United States account, stated in
terms of United States currency, inscribed with
the printed name of the purchaser and magnetic
ink bank account number, and made payable to
USS___________.
The customers signature
should include his or her first name, middle initial,
if any, and last name. Make sure his or her current
duty station and social security number are written
on the back of the check. The store operator
should politely ask for the customers armed
forces identification card and verify the
purchasers signature and social security number
on the check with what is on the identification
card. Make sure the date on the check is correct
and the amount written agrees with the amount
shown in numbers. Checking the basic informa-
tion on the check will prevent the check from
being returned because it was not filled out
correctly.
Another alternative to cash is the travelers
check. Customers may use travelers checks in
amounts up to $5 over purchase. Make sure the
customer endorses the travelers check in your
presence. Ask for the customers armed forces
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