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Figure 4-15.óReceipt procedures for controlled equipage requiring custody signature.
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Storekeeper 1 & C - Manual for watching over inventory and other things needed in a store
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Figure 4-16.óNAVSUP Report 4001-1
.     Name of ship to which originally presented .    Quantity  of  item .    Condition  of  item .    Date  of  receipt .    Receipt  document  number .   A photograph of each piece for presenta- tion silver l    Year  that  silver  was  appraised  and  the value PHYSICAL  INVENTORY.—  Physical  inven- tories  of  presentation  silver  and  other  valuable gifts  are  required  to  make  sure  all  items  are actually  on  hand  and  in  good  condition. Presentation silver will be inventoried under the same  time  frame  and  conditions  as  controlled equipage. Other valuable gifts will be inventoried under  the  following  conditions: .    Upon  relief  of  custodian .    Change  of  command .    Upon  inactivation  of  the  ship REPORTS   OF   INVENTORY.—   On  the completion of an inventory of presentation silver and of other gifts, the supply officer must submit various   reports.   For   a   presentation   silver inventory,  he  or  she  must  send  a  report  to  the Naval  Supply  Systems  Command  (NAVSUP)  as per  the  following  schedule: 1.  An  annual  report  is  required  for  all  sets appraised  at  $90,000  or  more. 2.  A biennial report is required on all other sets  on  each  odd  year. The  report  should  be  submitted  by  letter  no later than 20 March. See figure 4-16 for the typical letter  format.  Reports  that  the  supply  officer  must send  on  other  valuable  gifts  are  sent  to  the commanding  officer  and  to  the  Curator  for  the Navy. Commanding  Officer.—  Upon  completion  of an inventory of gifts, the custodian will report to the  commanding  officer  that  the  inventory  has been  completed  and  send  an  itemization  of  any missing   or   damaged   items.   For   inventories incident  to  change  of  command  or  inactivation of  the  ship,  the  letter  report  to  the  Curator  for the  Navy  will  suffice  as  the  inventory  report  to the  commanding  officer.  When  the  custodian  is being relieved, both individuals will sign a letter report to the commanding officer. The custodian is  also  responsible  for  informing  the  supply  officer of  any  items  reported  damaged  or  missing. Curator for the Navy.— Upon each change of command  and  upon  inactivation  of  the  ship,  an itemized inventory report of gifts will be submitted by letter to the Curator for the Navy as soon as practical  after  completion  of  the  inventory.  The report  will  include  the  following  information: .    Description  and  quantity  of  each  item l    Name  of  donor .    Accession number assigned by the Curator for  the  Navy .   Identification   and   explanation   of   any damaged items .   Copy of a completed survey for any item that  is  determined  to  be  missing  or destroyed DAMAGE.—  If a presentation item or other valuable gift should become damaged, it will be repaired  if  possible,  even  though  the  cost  to  do so  may  not  be  considered  economical.  The  cost of  these  repairs  is  chargeable  to  the  ship’s OPTAR. If an item is damaged to such an extent that  it  cannot  possibly  be  repaired,  it  will  be surveyed  as  per  the  NAVSUP  P-485. MISSING   OR   DESTROYED   ITEMS.— Presentation  silver  items  and  other  valuable  gifts that have been lost, stolen, or destroyed must be expended by the means of a survey. The survey action should be initiated as soon as the loss or damage  is  discovered.  A  detailed  description  of the circumstances relative to the loss or damage will be included in the survey or with enclosures. If an item is suspected of being stolen, the loss should be reported, in letter format, to the Naval Investigative   Service   Headquarters   (NISH), Washington,   DC. When   an   item   of   presentation   silver   is determined  to  be  missing  or  destroyed,  a  letter report  should  be  promptly  submitted  to  NAVSUP 4-22

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