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Chapter 5 Procurement - 14242_63
Storekeeper 3 & 2 - Manual for watching over inventory and other things needed in a store
Ship’s Operation
SUPPLY SUPPORT CENTER.— Not all advice from other departments will come from the head of the department. In the Supply Support Center, the SK has constant  contact  with  maintenance  personnel  from  all departments.  Their  knowledge  of  requirements  helps the  supply  officer  to  detect  errors  in  repair  parts allowances. STOREROOM STOREKEEPER.—  By  knowing your  storeroom  and  stock  particularly  in  bulky  or fast-moving items you maybe able to restow stock to provide  space  for  additional  material.  You  also  will  be able to tell which items are not moving and may be excess  and  spot  obvious  errors  in  issue  and  receipt quantities. STOCK   RECORDS   STOREKEEPER.—   By being able to interpret the data reflected in stock record cards,  you  can  advise  the  supply  officer  of  items requiring a review of the high and low limits because of increased or decreased usage. ORDERING  STOREKEEPER.—  Be alert for errors in the data elements of a request for either stock replenishment or DTO orders. FACTORS IN DETERMINING REQUIREMENTS Before  you  can  determine  types  and  quantities  of items  to  be  carried,  you  must  establish  a  desired endurance  level  for  general  categories  of  material. Endurance is defined as the period of time required for a ship to use a definite quantity of supplies. The first consideration   in   establishing   endurance   is   the availability of storeroom space and its allocation among the  different  types  of  stem.  Then  convert  the  space  to the number of days that the ship can be maintained by capacity  loading.  The  supply  officer  will  normally  try to equalize the endurance of the various types of stores. NAVSUP  P-485  provides  up-to-date  endurance  charts for specified periods of time. The following paragraphs discuss  other  factors. Available  Space The amount of storage space available for an item is  an  obvious  limiting  factor.  You  cannot  stow  100 cubic feet of material in a 50-cubic foot space. For this reason, bulky items may have to be carried in a quantity less   than   the   desired   level   and   reordered   more frequently.   Highly   perishable   items   may   also   be stocked  at  a  lower  level  to  keep  deterioration  to  a minimum. On the other hand, items of low cost and low bulk may be carried at a higher level to reduce the time spent  in  ordering  and  stowing. Ship’s  Experience The most accurate guide in determining your ship’s requirements  is  the  experience  shown  in  its  stock records.  This  tells  you  a  usage  factor  that  can  be projected to future usage by either of the following methods or by a combination of the two. To compute 3 months’  endurance: Fast-moving items-multiply past month’s usage by three. Slow-moving items-divide past 6 months’ usage by  two. Usage  information  is  also  found  in  the  Frequency and Demand Listing, received as a result of the supply overhaul  Integrated  Logistics  Overhaul  (ILO). It is only when there is no usage that the additional aids discussed below must be died on to determine the requirements for an item. Allowance  Lists Allowance  Lists,  Initial  Outfitting  Lists,  and  Usage Data  Tables  are  prepared  to  help  supply  officers determine   stock   requirements.   They   are   usually provided for new or recommissioned ships. Since these ships have no prior usage to rely on, these lists and tables will be most helpful to the supply officer in determining supply  requirements.  These  lists  control  the  type  and quantity of equipage and are guides for determining the supply requirements. Allowance Lists as used here do not include the Coordinated Shipboard Allowance List SNSL-SRI or Integrated Stock List-Storeroom Item (ISL-SRI)  for  repair  parts. Advice of Other Departments The supply department uses only a small part of the material   stocked   in   the   storerooms.   Since   other departments  are  your  biggest  customers,  they  will frequently advise you of requirements for material which   are   above   normal.   With   this   advance notification,  supply  officers  can  temporarily  increase the stock level to meet the demand. They may also advise you of material, which has been used in the past, is no longer required. Thus, the requirement for this item  can  be  deleted  and  prevent  having  dead  stock  in the  storeroom. 5-2

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