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discovers the error, it usually notifies the ship that they
have either canceled the requisition or are processing it
as chargeable.
The procedure to be followed in
adjusting the OPTAR Log for items that have been
changed from “nonchargeable” to “chargeable” detailed
in the NAVSUP P-485. See figure 10-7 for au example.
NSA to APA Migration
Items shifted from “chargeable” to “nonchargeable”
have the opposite effect on the OPTAR balance. That
is, when the necessary entries are made, the OPTAR
balance increases by the amount of the requisition
involved. Entries in the log generally follow the “APA
to NSA” migration, except the amount of the adjustment
entry (on the next available line in the log) is circled or
written in red ink (credit) and “NSA to APA ADJ” is
entered in the “Remarks” block. The amount of the
adjustment is recorded on the list of confirmed
cancellations in Holding File 2. See figure 10-8.
Price Adjustments
“Price adjustments” as described below WILL
NOT BE MADE unless the fiscal year cited on the
requisition is the “current” fiscal year, OR the current
month is one of the months of October through March
AND the fiscal year cited is the last fiscal year (i.e., the
first prior fiscal year).
The unit prices that are assigned to each item
available through the Navy supply system are changed
from time to time. In preparing a chargeable
requisition, a ship may use an old and consequently
incorrect price in its OPTAR Log entry and on its DD
Form 1348 green copy. In processing the same
requisition, a supplying activity will always charge the
correct price thereby creating a price difference. If no
corrective action is taken by the ship, such price
differences are automatically reconciled at the DAO
and reported to the ship. However, some type
commanders authorize advance action by a ship when
the price of a chargeable requisition is increased or
decreased by $100 or more. This advance action must
be taken before the requisition material is received
aboard ship. The reason for this is explained in the
NAVSO P-3073.
A price change does not by itself cause exception
status to be sent to the requisitioning ship. In fact, the
supply activity does not know what price the ship used
in charging its OPTAR because the DD Form 1348
submitted by the ship to the supply activity does not
Figure 10-8.—NSA to APA adjustment entry on the list of confirmed cancellations.
10-11
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