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Transferring Accountability
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Postal Clerk - Military guide to working in a post office
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Chapter 8 Postal Finance
Access to Registry Work Areas Only registry clerks on duty, witnesses, the section supervisor,  and  personnel  authorized  to  inspect  and audit  DoD  postal  facilities  are  allowed  entry  to  the registry section work area.  The on duty registry clerk or clerks must control access to the area.  A log should be kept by the shift registry clerk and anyone entering the space should be logged in and out as appropriate. PS Form 1625, Record of Entry-Registry Section, is designed for this purpose and must be used. Combination Locks The   registry   cage   must   be   secured   by   a three-position, changeable combination padlock.  The registry section should also have a safe with a built-in, three-position,  dial-type  combination  lock  for  the storage of official registered mail.  The use of a secure container  that  can  be  locked  by  using  a  General Services    Administration    (GSA)    approved three-position,  changeable  combination  padlock  is permissible  instead  of  a  safe.    This  GSA-approved padlock  can  be  procured  through  the  Navy  supply system. Postal facilities such as fleet mail centers (FMCs) that run on a shift basis must provide each shift with a separate  GSA-approved  three-position,  changeable combination padlock. Recording and Storing Combinations The combinations to the registry cage, safes, and containers  should  be  sealed  in  PS  Form  3977, Duplicate Key Envelope.  The name of the responsible individual,  the  description  of  the  contents,  and  the location of the applicable container should be placed on  the  face  of  the  envelope.    The  signatures  of  the individual to whom the container is assigned and the COPE,  MPO  supervisor,  or  other  designated individual  should  be  placed  across  the  flap  of  the envelope and the envelope dated with the APDS. Q7-31.   Who  is  responsible  for  completing  the  DD Form 2261 at the end of the business day? Q7-32.   What  type  of  lock  should  be  used  to  secure  a registered mail cage? Now turn to appendix 1 to check your answers. 7-26

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