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Access to Registry Work Areas
Only registry clerks on duty, witnesses, the section
supervisor, and personnel authorized to inspect and
audit DoD postal facilities are allowed entry to the
registry section work area. The on duty registry clerk
or clerks must control access to the area. A log should
be kept by the shift registry clerk and anyone entering
the space should be logged in and out as appropriate.
PS Form 1625, Record of Entry-Registry Section, is
designed for this purpose and must be used.
Combination Locks
The registry cage must be secured by a
three-position, changeable combination padlock. The
registry section should also have a safe with a built-in,
three-position, dial-type combination lock for the
storage of official registered mail. The use of a secure
container that can be locked by using a General
Services Administration (GSA) approved
three-position, changeable combination padlock is
permissible instead of a safe. This GSA-approved
padlock can be procured through the Navy supply
system.
Postal facilities such as fleet mail centers (FMCs)
that run on a shift basis must provide each shift with a
separate GSA-approved three-position, changeable
combination padlock.
Recording and Storing Combinations
The combinations to the registry cage, safes, and
containers should be sealed in PS Form 3977,
Duplicate Key Envelope. The name of the responsible
individual, the description of the contents, and the
location of the applicable container should be placed
on the face of the envelope. The signatures of the
individual to whom the container is assigned and the
COPE, MPO supervisor, or other designated
individual should be placed across the flap of the
envelope and the envelope dated with the APDS.
Q7-31. Who is responsible for completing the DD
Form 2261 at the end of the business day?
Q7-32. What type of lock should be used to secure a
registered mail cage?
Now turn to appendix 1 to check your answers.
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