receipt from a USPS or Navy postal
· The OMM certifies on the signed post office
receipt that the requested service has been
received and delivers it to the comptroller.
· The comptroller attaches the post office receipt
to the retained copy of the SF 1034 to serve as the
Once postage stamps are received from the serving
post office they should be logged on PS Form 3295. A
PS Form 3295 should be maintained for each
denomination of postage stamps and stamped paper
used aboard ship, at official mail centers, or other
locations where official mail is accepted.
stamps are received or issued, ensure that you make the
appropriate entry on PS Form 3295 so you always have
an accurate count of the postage remaining on hand.
Daily Stamp Usage Worksheet
Official mail acceptance sites will use a variety of
postage stamps and stamped paper. To aid in the daily
recap of postage used, a Daily Stamp Usage Worksheet
must be maintained (see figure 13-6). This worksheet
is broken down into three columns. The first column is
for applying a tick mark beside the denomination of
stamps listed when one is used. The second column
lists the different denominations of stamps that an
official mail acceptance site would use.
column is for totaling the amount of each type of
postage used at the end of the workday. At the end of
the workday, the figures from the worksheet for each
denomination of stamp stock used will be recorded on
PS Form 3295 (Daily Record of Stamps, Stamped
Paper and Nonpostal Stamps on Hand).
This worksheet is a required form and must be
completed daily and retained until after the monthly
audit. The form can be locally reproduced.
Postage stamp stock used for official mail, like
fixed credit accounts issued by the NPFO or a PFO
must be audited monthly by the command monies audit
board. The audit should be performed by two or more
members of the board following the same basic
guidelines as for a fixed credit account.
The auditors should use an Official Stamp Audit
form, NAVSUP Form 5218/2 (see figure 13-7). This
form can be locally reproduced or downloaded from
the Naval Logistics Library (NLL) located on the
NAVSUP website. The auditors must do a complete
audit of all postage stamps and stamped paper on hand
by entering the quantity and value of each item in the
appropriate columns. The total value of all postage
counted should be entered in the Total Value of Stamps
On Hand block.
(Type or print)
4. OFFICIAL ADDRESS
2. PAY GRADE
6. TYPE OF DOCUMENT OR PURPOSE FOR WHICH AUTHORIZED
THE ABOVE IS THE SIGNATURE OF THE AUTHORIZED INDIVIDUAL
7. NAME AND GRADE OF COMMANDING OFFICER (Type or print)
9. SIGNATURE OF COMMANDING OFFICER
8. PAY GRADE
DD Form 577, MAY 88
Previous edition may
be used until exhausted
Figure 13-4.An example of a DD Form 577.