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Obtaining and Accounting for Postage
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Postal Clerk - Military guide to working in a post office
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Computer Generated Postage
receipt   from   a   USPS   or   Navy   postal representative.    The  OMM  certifies  on  the  signed  post  office receipt  that  the  requested  service  has  been received and delivers it to the comptroller.    The comptroller attaches the post office receipt to the retained copy of the SF 1034 to serve as the receiving report. Once postage stamps are received from the serving post office they should be logged on PS Form 3295.  A PS   Form   3295   should   be   maintained   for   each denomination  of  postage  stamps  and  stamped  paper used  aboard  ship,  at  official  mail  centers,  or  other locations  where  official  mail  is  accepted. When stamps are received or issued, ensure that you make the appropriate entry on PS Form 3295 so you always have an accurate count of the postage remaining on hand. Daily Stamp Usage Worksheet Official mail acceptance sites will use a variety of postage stamps and stamped paper.  To aid in the daily recap of postage used, a Daily Stamp Usage Worksheet must be maintained (see figure 13-6).  This worksheet is broken down into three columns.  The first column is for  applying  a  tick  mark  beside  the  denomination  of stamps listed when one is used.   The second column lists  the  different  denominations  of  stamps  that  an official  mail  acceptance  site  would  use. The  third column  is  for  totaling  the  amount  of  each  type  of postage used at the end of the workday.  At the end of the workday, the figures from the worksheet for each denomination of stamp stock used will be recorded on PS  Form  3295  (Daily  Record  of  Stamps,  Stamped Paper and Nonpostal Stamps on Hand). This  worksheet  is  a  required  form  and  must  be completed  daily  and  retained  until  after  the  monthly audit.  The form can be locally reproduced. Audits Postage  stamp  stock  used  for  official  mail,  like fixed  credit  accounts  issued  by  the  NPFO  or  a  PFO must be audited monthly by the command monies audit board.  The audit should be performed by two or more members  of  the  board  following  the  same  basic guidelines as for a fixed credit account. The auditors should use an Official Stamp Audit form, NAVSUP Form 5218/2 (see figure 13-7).   This form  can  be  locally  reproduced  or  downloaded  from the  Naval  Logistics  Library  (NLL)  located  on  the NAVSUP website.   The auditors must do a complete audit of all postage stamps and stamped paper on hand by entering the quantity and value of each item in the appropriate  columns.   The  total  value  of  all  postage counted should be entered in the Total Value of Stamps On Hand block. 13-7 1.    NAME (Type  or  print) 4.    OFFICIAL ADDRESS 2.   PAY GRADE 3.   DATE 5.   SIGNATURE 6.   TYPE OF DOCUMENT OR PURPOSE FOR WHICH AUTHORIZED THE ABOVE IS THE SIGNATURE OF THE AUTHORIZED INDIVIDUAL 7.   NAME AND GRADE OF COMMANDING OFFICER  (Type or print) 9.   SIGNATURE OF COMMANDING OFFICER 8.   PAY GRADE DD Form 577, MAY 88 SIGNATURE CARD Previous edition may be used until exhausted PCf13004 Figure 13-4.—An example of a DD Form 577.

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