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Documentation Requirements for Dispatching
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Postal Clerk - Military guide to working in a post office
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Figure 9-16.A completed PS Form 2942-A.
but does not require priority service.   Mailings must bear the “MOM” marking in addition to the class of mail. List Express mail, First-Class, and Priority mail as “AIR.”     Place  the  piece  count  for  Express  and First-Class mail letters in the “LC” column.   List all Express and Priority mail parcels in the “CP” column. The categories MOM and SAM are self-explanatory. DO NOT list MOM or SAM mail in the “LC” column. Key points to remember when preparing the AV-7 are as follows:    Manifest APO and FPO mail separately.    All  weights  must  be  expressed  in  kilograms, rounded off to the nearest 1/10th of a kilo (e.g. 292.5 kgs).    Print the information neatly and legibly.   Use a ballpoint pen, typewriter, or computer.    Make sure mail is listed under the proper mail category (Air, MOM, or SAM.)    Total  the  weights  in  the  respective  weight column. Correct  errors  detected  after  preparation  in  the following manner:    line through the incorrect entry,    add the correct entry, and    initial the correction. Prepare PS Form 2942-A as follows: Block A:  Enter the dispatch number.  Begin each month with 001.  Place an “X” after the number to indicate the last dispatch of the month (e.g., 024X). Block  B: Postmark  with  the  APDS,  and  enter  the geographical location of the dispatching activity.  USS Underway (CV-66), Catania Sicily. Block C:  Enter the actual date the AV-7 is prepared to tender mail to the air carrier (i.e., 23 Jun 01). Block  D:    Enter  a  “Check  Mark”  in  the  appropriate block,  “APO”  for  Army/Air  Force  originated  mail, “FPO” for Navy/Marine Corps/Coast Guard originated mail. Block E:  Enter the destination three-letter airport code and the city/state or city/country (i.e., JFK, New York, NY). Block F:  Enter the respective dispatching and receiving activity’s three-letter airport code, followed by a slash, then  the  three-letter  air  carrier  code  and  the  airline’s flight  number  (i.e.,  CTA  to  ROM/AZ1  102,  ROM  to JFK/DAL 111). Block  G:   Leave  blank.   Completed  by  the  receiving activity. Block  H: Enter  the  three-letter  airport  code  of  the dispatching  activity  (your  postal  activity)  for  each category of mail manifested (i.e., CTA). Block  I: Enter  the  three-letter  airport  code  of  the destination airport (the location where the mail is being sent to) for each category of mail manifested (i.e., JFK). Block J:   Enter the total number of Express and letter mail pouches in this column (i.e., 5). Block  K:    Enter  in  this  column  the  total  number  of pieces, by category (i.e., AIR [to include Express mail] 5, MOM 7, and SAM 8). Block L:   Enter the total weight of Express and letter mail  pouches  in  this  column  (i.e.,  68.2).    Round  off weight to the nearest 1/10th kilo. Block M:  Enter the total weight of parcels by category (i.e., AIR [to include Express Mail] 136.4, MOM 95.5, and SAM 109.1).   Round off the weight to the nearest 1/10th kilo. Block  N: Used  to  record  specific  or  amplifying information regarding each category of mail. Block  O:   Enter  the  total  number  of  “LC”  and  “CP” pieces (i.e., add all “J” and “K” entries). Block P:   Enter the total weight of Express and letter class mail in the shipment (i.e., add all “L” entries). Block  Q: Enter  the  total  weight  of  parcels  in  the shipment (i.e., add all “M” entries). Block  R:   The  air  carrier  representative  signs  here  to receipt for the mail. Block S:  Leave blank.  The receiving activity signs here to  receipt  for  the  mail  from  the  respective  air  carrier representative upon arrival at the destination airport. DD FORM 1372 (MAIL MANIFEST) Use this form to dispatch mail between facilities within the same geographical area, for example; from one MPO to another MPO, from an MPO to the AMT or  FMC,  from  the  AMT  to  the  FMC.   Normally,  the mode  of  transport  will  be  by  truck  (closed  container military or contract vehicle). DD Form 1372 (see figure 9-17) is completed in an original and two copies.  The original and one copy is 9-37

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